| 005 |
EMSAS File Type |
EMF00500 |
E |
FILETYPE must match '01' |
FILETYPE must match '01' |
The EMSAS File Type identifies the data contained within the file. For this collection, the EMSAS File Type must be '01' to identify the file as Fall enrollment data. |
|
| 005 |
EMSAS File Type |
EMF00501 |
E |
Field exceeds its maximum length |
Field exceeds its maximum length |
Field exceeds its maximum length. |
The {0} field exceeds its maximum allowable length of {1} character(s). |
| 005 |
EMSAS File Type |
EMF00502 |
E |
Some fields supply data that is essential for the analysis of student data. The value of that field must be explicit. There are no default values. |
One or more required fields are missing |
Some fields supply data that is essential for the analysis of data. A value must be provided. There are no default values. |
The record is missing the field {0}. |
| 005 |
EMSAS File Type |
EMF00503 |
E |
There must be at least one student record |
There are no student records |
There must be at least one student record. |
|
| 005 |
EMSAS File Type |
EMF00504 |
E |
There cannot be duplicate records. A duplicate is defined as a record whose values for FICECODE and CAMPUSID appear simultaneously across multiple records. |
Duplicate detected |
Duplicate record detected. Please remove duplicate entries. |
|
| 010 |
FICE College Code |
EMF01000 |
E |
The FICECODE must match one of the valid values associated with the submitting orgainzation in the EMSAS_. |
Unexpected FICECODE |
The FICE College Code identifies the campus the student is attending. Only codes that are expected for your institution or system will be accepted. |
The accepted code(s) identifying your campus(es) is/are: {X},{Y},{Z} |
| 015 |
Academic Term |
EMF01500 |
E |
ACTERM must match '20' |
Invalid ACTERM |
Academic Term must match '20' |
|
| 020 |
Calendar Year |
EMF02000 |
W |
CALYEAR must match the calendar year corresponding to the Fall census date for this collection cycle. |
Invalid CALYEAR |
If not submitting back data, Calendar Year must correspond with the Fall census date. |
CALYEAR must be {1} |
| 025 |
SSN or Student ID (Primary) |
EMF02500 |
E |
If SSTAT1='1', SOCSEC1 must be a valid SSN according to SSA specifications. http://ssa-custhelp.ssa.gov/app/answers/detail/a_id/425/~/invalid-or-impossible-social-security-numbers |
Invalid SSN |
SSN is invalid. |
|
| 030 |
Most Recent Social Security Number Status |
EMF03000 |
E |
Must be in code set: (EMSAS_Most Recent Social Security Number Status). |
Invalid SSTAT1 code |
If the student's SOCSEC1 is believed to be a valid SSN, SSTAT1 should be '1'. If an alternate ID is used in SOCSEC1, then SSTAT1 should be '2'. |
|
| 035 |
SSN or Student ID (Secondary) |
EMF03500 |
W |
If SSTAT2='1' then SOCSEC2 should match '000000000' |
Unexpected value for SOCSEC2 |
When SSTAT2 is reported as '1', that means the student is not believed to have previously used a different SSN than currently reported in SOCSEC1. It could also mean your institution has never previously identified the student using a bad SSN. In either c |
|
| 035 |
SSN or Student ID (Secondary) |
EMF03501 |
W |
If SSTAT2='2' then SOCSEC2 should not match '000000000' |
Unexpected value for SOCSEC2 |
When SSTAT2 is reported as '2', that means the student is believed to have previously used a different SSN than currently reported in SOCSEC1. It could also mean your institution previously identified the student using a bad SSN. In either case, it is gen |
|
| 040 |
Second Most Recent Social Security Number Status |
EMF04000 |
E |
Must be in code set: (EMSAS_Second Most Recent Social Security Number Status). |
Invalid SSTAT2 code |
If the student's SOCSEC2 does not represent the second most recent SSN assigned to the student, SSTAT2 should be '1'. Please also use '1' if SOCSEC2 is zero-filled. If the SOCSEC2 does represent the student's second most recent SSN, then SSTAT2 should be |
|
| 050 |
Gender |
EMF05000 |
E |
Must be in code set: (EMSAS_Gender) |
Invalid GENDER code |
GENDER must be 'M','F', or 'U'. |
|
| 050 |
Gender |
EMF05001 |
W |
Percentage of records with GENDER='F' should not change by more than 10 percentage points from one Fall to the next. So, for example, if 50 percent of records submitted by School X last year had GENDER='F', we would not expect that percentage to be more t |
Unusual year-to-year change in GENDER distribution |
While some fluctuation in the male-female ratio is expected, deviations of 10 percentage points or more are unlikely and may indicate an underlying problem with the data. |
|
| 055 |
Race / Ethnicity |
EMF05500 |
W |
Must be in code set: (EMSAS_Race_Codes). |
Invalid RACE code |
This field has been deprecated and replaced with RACEA-RACEH and therefore should be normally coded as 99 or a value which is found in the DHE Race Table. Variables RACEA-RACEH should contain at least one Y. |
Reported value of {1} should be coded as 99 |
| 055 |
Race / Ethnicity |
EMF05501 |
W |
If all records contain N for RACEA. |
Unexpected RACEA sum |
Please verify that no Hispanic students are enrolled. |
|
| 055 |
Race / Ethnicity |
EMF05502 |
W |
If all records contain N for RACEB. |
Unexpected RACEB sum |
Please verify that no NR Alien students are enrolled. |
|
| 055 |
Race / Ethnicity |
EMF05503 |
W |
If all records contain N for RACEC. |
Unexpected RACEC sum |
Please verify that no American Indian/Native Alaskan students are enrolled. |
|
| 055 |
Race / Ethnicity |
EMF05504 |
W |
If all records contain N for RACED. |
Unexpected RACED sum |
Please verify that no Asian students are enrolled. |
|
| 055 |
Race / Ethnicity |
EMF05505 |
W |
If all records contain N for RACEE. |
Unexpected RACEE sum |
Please verify that no Black students are enrolled. |
|
| 055 |
Race / Ethnicity |
EMF05506 |
W |
If all records contain N for RACEG. |
Unexpected RACEG sum |
Please verify that no White students are enrolled. |
|
| 055 |
Race / Ethnicity |
EMF05507 |
W |
If all records contain N for RACEH. |
Unexpected RACEH sum |
Please verify that no Other/Not Reported students are enrolled. |
|
| 055 |
Race / Ethnicity |
EMF05508 |
W |
If all records contain N for RACEF. |
Unexpected RACEF sum |
Please verify that no Native Hawaiian/Pacific Islander Reported students are enrolled. |
|
| 060 |
Date of Birth |
EMF06000 |
E |
DOBIRTH must either be a valid date (formatted as YYYYMMDD) or match '99999999' |
Invalid DOBIRTH |
The date of birth reported is invalid. Please supply a valid date if possible (YYYYMMDD format). If date of birth is not available, please use '99999999' |
|
| 060 |
Date of Birth |
EMF06001 |
W |
DOBIRTH should not typically imply the student's age is under 13 or over 100 at time of enrollment. |
Unexpected DOBIRTH |
The date of birth reported is unexpected. Please verify the data. |
Based on reported date of birth, student appears to be {1} years old. |
| 065 |
Domicile |
EMF06500 |
W |
Value should be coded as 999 or be found in Domicile Table. |
Unexpected LOCDOMI value. |
This field has been deprecated and replaced with GEODOMI and therefore should be normally coded as 999 or a value which is found in the DHE LOCDOMI Table. A valid value must also be present in GEODOMI to replace this. |
Reported value of {1} should be coded as 999 |
| 070 |
Class Level |
EMF07000 |
E |
Must be in code set: (EMSAS_Class Level) |
Invalid CLEVEL |
Class Level must correspond with one of the options listed in the EMSAS manual. Please check the data and revise accordingly. |
|
| 070 |
Class Level |
EMF07001 |
E |
If submitting institution is a two-year college, only CLEVELs in ('11','13','14','15','18') are valid |
Invalid CLEVEL |
Class Level must correspond with one of the options listed in the EMSAS manual that indicate the student is an undergraduate. Please check the data and revise accordingly. |
|
| 070 |
Class Level |
EMF07002 |
W |
If CLEVEL is in ('11','13','14','15','18'), and DSSTATUS is '1', and DEGREEST is not in ('70','11','20','21','22','24','31','32','33','34','23','25',98'), then this could indicate a problem. |
CLEVEL / DSSTATUS / DEGREEST mismatch |
The reported Class Level appears to be in conflict with the reported Degree Level Sought. The student is currently reported as a degree-seeking undergraduate, but his or her Degree Level Sought is not recognized as an acceptable undergraduate degree level |
|
| 070 |
Class Level |
EMF07003 |
W |
If CLEVEL is '17' or '20', but DEGREEST is not '60', this could indicate a problem. |
CLEVEL / DEGREEST mismatch |
The student's Class Level is reported as first-professional. However, the Degree Level Sought is not reported as first-professional. Please verify the accuracy of these data. |
|
| 070 |
Class Level |
EMF07004 |
W |
If CLEVEL is '21' but DEGREEST is not '25', this could indicate a problem. |
CLEVEL / DEGREEST mismatch |
The student's Class Level is reported as "student with prior bachelor seeking another bachelor's degree." However, the Degree Level Sought is not reported as a bachelor's degree. Please verify the accuracy of these data. |
|
| 070 |
Class Level |
EMF07005 |
W |
If CLEVEL is '26' but DEGREEST is not '43', this could indicate a problem. |
CLEVEL / DEGREEST mismatch |
The student's Class Level is reported as education specialist. However, the Degree Level Sought is not reported as education specialist. Please verify the accuracy of these data. |
|
| 070 |
Class Level |
EMF07006 |
W |
If CLEVEL is '36' but DEGREEST is not '42', this could indicate a problem. |
CLEVEL / DEGREEST mismatch |
The student's Class Level is reported as master's. However, the Degree Level Sought is not reported as master's. Please verify the accuracy of these data. |
|
| 070 |
Class Level |
EMF07007 |
W |
If CLEVEL is '46' but DEGREEST is not '45', this could indicate a problem. |
CLEVEL / DEGREEST mismatch |
The student's Class Level is reported as doctoral. However, the Degree Level Sought is not reported as doctoral. Please verify the accuracy of these data. |
|
| 070 |
Class Level |
EMF07012 |
W |
If CLEVEL is '14' or '15' but data was submitted from a two-year institution's account, this could indicate a problem. |
Unexpected CLEVEL |
The Class Level codes for Juniors and Seniors are not typically applicable to two-year institutions. Please verify the accuracy of this data. |
|
| 075 |
Enrollment Status |
EMF07500 |
E |
Must be in code set: (EMSAS_Enrollment Status) |
Invalid STUSTAT code |
The student's enrollment status must be one of the codes listed in the EMSAS Manual. |
|
| 075 |
Enrollment Status |
EMF07501 |
W |
If STUSTAT='2', either TRANSSCH or TRANSCHIPEDS should contain a value (i.e., non-null, non-blank, non-missing) |
Missing Transfer School Code |
If the student is a first-time transfer, please indicate the college code identifying the transfer institution in TRANSSCH or TRANSCHIPEDS. |
|
| 075 |
Enrollment Status |
EMF07502 |
W |
If STUSTAT='2', either CRTRAN1E or CRTRAN2E should contain a value (i.e., non-null, non-blank, non-missing) |
Missing Transfer Credits |
If the student is a first-time transfer, please indicate the number of credits transferred in as well as cumulative transfer credits. |
|
| 075 |
Enrollment Status |
EMF07504 |
W |
More than 50% of students enrolled will most-likely be first-time or continuting students |
Unexpected STUSTAT percentage |
Please verify that a majority of students are not first-time or continuing students. |
|
| 080 |
Highest Degree Held |
EMF08000 |
E |
Must be in code set: (EMSAS_Degree Level) |
Invalid HIDEGREE code |
The Highest Degree Held must be one of the codes listed in the EMSAS Manual. Use '98' if it is not known whether the student already holds a degree. |
|
| 085 |
Degree Level Sought |
EMF08500 |
E |
Must be in code set: (EMSAS_Degree Level) |
Invalid DEGREEST code |
The Degree Level Sought must be one of the codes listed in the EMSAS Manual. Use '98' if the student is non-degree-seeking or degree level sought is unknown. |
|
| 085 |
Degree Level Sought |
EMF08501 |
E |
If submitting institution is a two-year college, only DEGREESTs in ('70','11','20','21','24','31','32','33','34','23','98','22') are valid |
Invalid DEGREEST code |
The Degree Level Sought must be one of the codes listed in the EMSAS Manual that correspond to undergraduate students. Use '98' if the student is non-degree-seeking or degree level sought is unknown. |
|
| 085 |
Degree Level Sought |
EMF08502 |
W |
If DEGREEST='41', CLEVEL should be '16' |
DEGREEST / CLEVEL mismatch |
Postbaccalaureate certificate students should be coded with a Class Level of 'Postbaccalaureate Non-Degree-Seeking' |
|
| 090 |
First Major Field of Study CIP Code |
EMF09000 |
E |
Must be in one of the following tables/lists: (EMSAS_CIP2010), (EMSAS_CIP2000), ('900000','999999') |
Invalid PROGONE code |
The First Major Field of Study CIP Code must be a valid CIP code. If the student's major is undeclared, use '900000' |
|
| 095 |
First Major Field of Study Option Code |
EMF09500 |
W |
Value should be coded as 9999 or be found in Program Option Code Table |
Unexpected PGONEOP value |
This field has been deprecated and therefore should be normally coded as 9999 or a value which is found in the DHE Program Inventory Option Code Table. |
Reported value of {1} should be coded as 9999 |
| 100 |
Second Major Field of Study CIP Code |
EMF10000 |
W |
Should be in one of the following tables/lists: (EMSAS_CIP2010), (EMSAS_CIP2000), ('900000','999999') |
Invalid PROGTWO code |
The Second Major Field of Study CIP Code should be a valid CIP code. If the student's major is undeclared, use '900000' |
|
| 105 |
Second Major Field of Study Option Code |
EMF10500 |
W |
Value should be coded as 9999 or be found in Program Option Code Table |
Unexpected PGTWOOP value |
This field has been deprecated and therefore should be normally coded as 9999 or a value which is found in the DHE Program Inventory Option Code Table. |
Reported value of {1} should be coded as 9999 |
| 110 |
Degree-Seeking Status |
EMF11000 |
E |
Must be in code set: (EMSAS_Degree-Seeking Status) |
Invalid DSSTATUS code |
The Degree-Seeking Status Code must be either '0','1', or '2'. Use '0' if the status is unknown. |
|
| 110 |
Degree-Seeking Status |
EMF11001 |
W |
More than 50% of students enrolled will most-likely be degree-seeking |
Unexpected DSSTATUS percentage |
Please verify that a majority of students are not seeking degrees. |
|
| 115 |
Total Term Enrolled Degree Credit Hours |
EMF11500 |
W |
Formatted value should not be greater than 60 |
Unexpected TOTRMHRE value |
Normally, a student will not be enrolled in more than 60 credit hours during the Fall term. Please verify the accuracy of the data. |
Reported hours of {1} exceeds normal range. |
| 115 |
Total Term Enrolled Degree Credit Hours |
EMF11501 |
W |
Formatted value should not be less than the sum of (REENGLE, REMATHE, REOTHRE, REREADE, PREPENGLE, PREPMATHE, PREPREADE). Only include numeric values that imply real data in the summation above |
Unexpected TOTRMHRE value |
It is possible for a student to be enrolled exclusively in remedial/developmental courses. However, it is unlikely that a student could be enrolled in fewer total hours than remedial/developmental hours. Please verify the data. |
|
| 115 |
Total Term Enrolled Degree Credit Hours |
EMF11502 |
W |
If formatted value of TOTRMHRE is 0, and formatted value of AUDTRME is 0, this could be a problem |
Student not enrolled in or auditing any classes. |
Students who are enrolled in college typically take courses for credit, or audit courses, or both. If the student is doing neither, that would be very unusual. Please verify the data. |
|
| 120 |
Full-Time / Part-Time Override |
EMF12000 |
E |
Must be in code set: (EMSAS_Full-Time / Part-Time Override) |
Invalid FTPTOVR code |
The Full-Time / Part-Time Override code must be '0','1', or '2'. Use '0' if not applicable. |
|
| 120 |
Full-Time / Part-Time Override |
EMF12001 |
E |
FTPTOVR values of '1' and '2' are only valid if CLEVEL is in ('16','17','19','20','26','36','46') or DEGREEST is in ('41','42','43','44','45','60') |
Invalid FTPTOVR code |
Only mark a part-time override or full-time override if the student is a graduate or first-professional student. Otherwise, use '0'. Please revise the data appropriately. |
|
| 125 |
Reason for full-time / part-time override |
EMF12500 |
W |
Value should be coded as 9 |
Unexpected REASOVR value. |
Variable is deprecated please use 9 for its value. You have entered a different value please confirm that you have entered data in the correct field. |
Reported value of {1} should be coded as 9 |
| 130 |
Full-Time Equivalent Enrollment |
EMF13000 |
W |
If formatted value of FTEE is anything besides 9.99, either CLEVEL should be in ('17','20') or DEGREEST should be '60' |
Invalid FTEE |
Assigned values for Full-Time Equivalent Enrollment should be reserved for first-professional students only. |
|
| 135 |
Total Audited Credit Hours |
EMF13500 |
W |
Formatted value should not be greater than 60 |
Unexpected AUDTRME value |
Normally, a student will not audit more than 60 credit hours during the Fall term. Please verify the accuracy of the data. |
|
| 140 |
Cumulative Credit Hours |
EMF14000 |
W |
Formatted value should not be greater than 300 |
Unexpected CUMCREDE value |
Normally, a student will not accumulate more than 300 credit hours during his or her college career. Please verify the accuracy of the data. |
|
| 150 |
Initial Credit Hours a Receiving Institution Accepts in Transfer For a First-time Transfer Student |
EMF15000 |
W |
Formatted value should either match 999.9 or range from 0 to 300 |
Unexpected CRTRAN1E value |
Normally, a student will not transfer in more than 300 credit hours. Please verify the accuracy of the data. Use '9999' if the student never transferred in credit, or if the amount of credit transferred in is unknown. |
|
| 150 |
Initial Credit Hours a Receiving Institution Accepts in Transfer For a First-time Transfer Student |
EMF15001 |
W |
If STUSTAT is '2', CRTRAN1E should equal CRTRAN2E |
Unexpected CRTRAN1E value |
First-time transfer students will normally have the same amount of initial transfer credit as cumulative transfer credit. Please verify the accuracy of the data. |
|
| 155 |
Total Transfer Credit Hours Accumulated |
EMF15500 |
W |
Formatted value should either match 999.9 or range from 0 to 300 |
Unexpected CRTRAN2E value |
Normally, a student will not accumulate more than 300 transfer credit hours. Please verify the accuracy of the data. Use '9999' if the student never transferred in credit, or if the amount of cumulative transfer credit is unknown. |
|
| 155 |
Total Transfer Credit Hours Accumulated |
EMF15501 |
W |
Formatted value should match 999.9, or 0, or be a multiple of .5. For example, 1.5 might be valid, but 1.7 probably is not valid. |
Unexpected CRTRAN2E value |
Total Transfer Credit Hours Accumulated contains an unexpected value. Your data may be coded incorrectly, as courses are rarely offered in increments of less than a half-credit. |
|
| 165 |
Remedial Math Credit Hours |
EMF16500 |
W |
Formatted value should not be greater than 30 |
Unexpected REMATHE value |
Normally, a student will not be enrolled in more than 30 remedial math credit hours during the Fall term. Please verify the accuracy of the data. |
|
| 170 |
Remedial English Credit Hours |
EMF17000 |
W |
Formatted value should not be greater than 30 |
Unexpected REENGLE value |
Normally, a student will not be enrolled in more than 30 remedial English credit hours during the Fall term. Please verify the accuracy of the data. |
|
| 175 |
Remedial Reading Credit Hours |
EMF17500 |
W |
Formatted value should not be greater than 30 |
Unexpected REREADE value |
Normally, a student will not be enrolled in more than 30 remedial reading credit hours during the Fall term. Please verify the accuracy of the data. |
|
| 180 |
Other Non-College-Level Credit Hours |
EMF18000 |
W |
Formatted value should not be greater than 30 |
Unexpected NONCOLE value |
Normally, a student will not be enrolled in more than 30 'Other Non-College-Level Credit Hours' during the Fall term. Please verify the accuracy of the data. |
|
| 185 |
High School Student |
EMF18500 |
E |
Must be in code set: (Yes/No) |
Invalid HSSTUDNT code |
Please use 'Y' or 'N' to indicate whether student is a High School Student. No other values are accepted for this field, and a response must be provided. |
|
| 185 |
High School Student |
EMF18501 |
E |
If HSSTUDNT='Y' then STUSTAT must be '0' |
HSSTUDNT / STUSTAT mismatch |
Students who are still in high school must have an Enrollment Status code of '0' |
|
| 190 |
High School Code |
EMF19000 |
E |
Must either be in table (EMSAS_ACT High School Codes) or in ('999994','999995','999996','999997','999998','999999') |
Invalid HSCODE |
A valid ACT High School Code must be used to identify the student's high school. Please see EMSAS Manual for other options, including how to treat unknowns. |
|
| 195 |
Month & Year of High School Graduation |
EMF19500 |
E |
First two digits must be '00','19', or '20'. Numeric value of last two digits must range from 0 through 12. |
Invalid HSGRDYR |
The reported High School Graduation Month & Year is invalid. Please use a YYYYMM format. If this information is not available, please use '000000' |
|
| 200 |
High School Class Size |
EMF20000 |
W |
Numeric value of HSCSIZE should not exceed 2000. |
Unexpected HSCSIZE |
Normally, a student's high school class size will not exceed 2000. Please verify the accuracy of the data. |
|
| 200 |
High School Class Size |
EMF20001 |
E |
Only numerals are acceptable characters for this field. |
Invalid HSCSIZE |
The values of this field must be comprised of numerals. Use '0000' if high school class size is either unknown or not applicable. |
|
| 205 |
High School Class Rank |
EMF20500 |
W |
Numeric value of HSCRANK should not exceed 2000. |
Unexpected HSCRANK |
Normally, a student's high school class rank will not exceed 2000. Please verify the accuracy of the data. |
|
| 205 |
High School Class Rank |
EMF20501 |
E |
Only numerals are acceptable characters for this field. |
Invalid HSCRANK |
The values of this field must be comprised of numerals. Use '0000' if high school class rank is either unknown or not applicable. |
|
| 210 |
High School Percentile Rank |
EMF21000 |
E |
Formatted value must either range from 0 to 100 or match 999.9 |
Invalid HSPRNK |
High School Percentile Rank must range from 0 to 100. Use '9999' if unknown or not applicable. |
|
| 215 |
Core Curriculum Indicator |
EMF21500 |
W |
Value should be coded as 9 |
Unexpected CORE value. |
Variable is deprecated please use 9 for its value. You have entered a different value please confirm that you have entered data in the correct field. |
Reported value of {1} should be coded as 9 |
| 220 |
Number of High School English Courses |
EMF22000 |
W |
Formatted value must either be 0, 9.9, or a multiple of .5. For example, 1.5 is a valid value, but 1.7 is not. |
Invalid HSENGCRS |
The Number of High School English Courses, if known, must be a multiple of 0.5. If unknown, please use '99'. '00' is also an acceptable value. Every semester counts as 0.5 years; full-year courses count as 1 year. |
|
| 225 |
Number of High School Mathematics Courses |
EMF22500 |
W |
Formatted value must either be 0, 9.9, or a multiple of .5. For example, 1.5 is a valid value, but 1.7 is not. |
Invalid HSMATCRS |
The Number of High School Mathematics Courses, if known, must be a multiple of 0.5. If unknown, please use '99'. '00' is also an acceptable value. Every semester counts as 0.5 years; full-year courses count as 1 year. |
|
| 230 |
Number of High School Social Studies Courses |
EMF23000 |
W |
Formatted value must either be 0, 9.9, or a multiple of .5. For example, 1.5 is a valid value, but 1.7 is not. |
Invalid HSSSTCRS |
The Number of High School Social Studies Courses, if known, must be a multiple of 0.5. If unknown, please use '99'. '00' is also an acceptable value. Every semester counts as 0.5 years; full-year courses count as 1 year. |
|
| 235 |
Number of High School Science Courses |
EMF23500 |
W |
Formatted value must either be 0, 9.9, or a multiple of .5. For example, 1.5 is a valid value, but 1.7 is not. |
Invalid HSSCICRS |
The Number of High School Science Courses, if known, must be a multiple of 0.5. If unknown, please use '99'. '00' is also an acceptable value. Every semester counts as 0.5 years; full-year courses count as 1 year. |
|
| 240 |
Number of High School Visual/Performing Arts Courses |
EMF24000 |
W |
Formatted value must either be 0, 9.9, or a multiple of .5. For example, 1.5 is a valid value, but 1.7 is not. |
Invalid HSVPARCRS |
The Number of High School Visual/Performing Arts Courses, if known, must be a multiple of 0.5. If unknown, please use '99'. '00' is also an acceptable value. Every semester counts as 0.5 years; full-year courses count as 1 year. |
|
| 245 |
Number of High School Core Electives in Other Disciplines |
EMF24500 |
W |
Formatted value must either be 0, 9.9, or a multiple of .5. For example, 1.5 is a valid value, but 1.7 is not. |
Invalid CORELEC |
The Number of High School Core Electives in Other Disciplines, if known, must be a multiple of 0.5. If unknown, please use '99'. '00' is also an acceptable value. Every semester counts as 0.5 years; full-year courses count as 1 year. |
|
| 250 |
American College Testing (ACT) English Subscale Score |
EMF25000 |
E |
Formatted value must either be 99 or range from 1 to 36. |
Invalid ACTENG |
Valid ACT composite scores and subscale scores must range from 1 through 36. Use '99' if unknown/not applicable. |
|
| 255 |
American College Testing (ACT) Mathematics Subscale Score |
EMF25500 |
E |
Formatted value must either be 99 or range from 1 to 36. |
Invalid ACTMAT |
Valid ACT composite scores and subscale scores must range from 1 through 36. Use '99' if unknown/not applicable. |
|
| 260 |
American College Testing (ACT) Reading Subscale Score |
EMF26000 |
E |
Formatted value must either be 99 or range from 1 to 36. |
Invalid ACTRED |
Valid ACT composite scores and subscale scores must range from 1 through 36. Use '99' if unknown/not applicable. |
|
| 265 |
American College Testing (ACT) Science Subscale Score |
EMF26500 |
E |
Formatted value must either be 99 or range from 1 to 36. |
Invalid ACTSCR |
Valid ACT composite scores and subscale scores must range from 1 through 36. Use '99' if unknown/not applicable. |
|
| 270 |
American College Testing (ACT) Composite Score |
EMF27000 |
E |
Formatted value must either be 99 or range from 1 to 36. |
Invalid ACTCOM |
Valid ACT composite scores and subscale scores must range from 1 through 36. Use '99' if unknown/not applicable. |
|
| 275 |
Equated ACT Composite Score |
EMF27500 |
E |
Must be in code set: (EMSAS_Equated ACT Composite Score) |
Invalid EACTCOM code |
Valid Equated ACT Composite Score codes are '0','1', and '2'. See EMSAS Manual. If a student's ACT composite score was not imputed from an SAT score, use '0' for 'Not Applicable.' |
|
| 280 |
SAT Critical Reading (Verbal) Score |
EMF28000 |
E |
Must either range from 200 to 800 or equal 999. |
Invalid SATCR |
Valid SAT Critical Reading scores must range from 200 to 800. Use 999 if score is unknown or not applicable. |
|
| 285 |
SAT Math Score |
EMF28500 |
E |
Must either range from 200 to 800 or equal 999. |
Invalid SATMAT |
Valid SAT Math scores must range from 200 to 800. Use 999 if score is unknown or not applicable. |
|
| 290 |
ASSET Writing Skills Score |
EMF29000 |
W |
Value should be coded as 99 |
Unexpected ASSETWS value. |
Variable is deprecated please use 99 for its value. You have entered a different value please confirm that you have entered data in the correct field. |
Reported value of {1} should be coded as 99 |
| 295 |
ASSET Reading Skills Score |
EMF29500 |
W |
Value should be coded as 99 |
Unexpected ASSETRS value. |
Variable is deprecated please use 99 for its value. You have entered a different value please confirm that you have entered data in the correct field. |
Reported value of {1} should be coded as 99 |
| 300 |
ASSET Numerical Skills Score |
EMF30000 |
W |
Value should be coded as 99 |
Unexpected ASSETNS value. |
Variable is deprecated please use 99 for its value. You have entered a different value please confirm that you have entered data in the correct field. |
Reported value of {1} should be coded as 99 |
| 305 |
ASSET Study Skills Score |
EMF30500 |
W |
Value should be coded as 99 |
Unexpected ASSETSS value. |
Variable is deprecated please use 99 for its value. You have entered a different value please confirm that you have entered data in the correct field. |
Reported value of {1} should be coded as 99 |
| 310 |
ASSET Elementary Algebra Score |
EMF31000 |
W |
Value should be coded as 99 |
Unexpected ASSETEA value. |
Variable is deprecated please use 99 for its value. You have entered a different value please confirm that you have entered data in the correct field. |
Reported value of {1} should be coded as 99 |
| 315 |
ASSET Intermediate Algebra Score |
EMF31500 |
W |
Value should be coded as 99 |
Unexpected ASSETIA value. |
Variable is deprecated please use 99 for its value. You have entered a different value please confirm that you have entered data in the correct field. |
Reported value of {1} should be coded as 99 |
| 320 |
ASSET College Algebra Score |
EMF32000 |
W |
Value should be coded as 99 |
Unexpected ASSETCA value. |
Variable is deprecated please use 99 for its value. You have entered a different value please confirm that you have entered data in the correct field. |
Reported value of {1} should be coded as 99 |
| 325 |
ASSET Geometry Score |
EMF32500 |
W |
Value should be coded as 99 |
Unexpected ASSETGM value. |
Variable is deprecated please use 99 for its value. You have entered a different value please confirm that you have entered data in the correct field. |
Reported value of {1} should be coded as 99 |
| 330 |
Ability to Benefit Test |
EMF33000 |
W |
Value should be coded as 99 |
Unexpected ABTEST value. |
Variable is deprecated please use 99 for its value. You have entered a different value please confirm that you have entered data in the correct field. |
Reported value of {1} should be coded as 99 |
| 335 |
Ability to Benefit Test Score |
EMF33500 |
W |
Value should be coded as 999 |
Unexpected ABSCORE value. |
Variable is deprecated please use 999 for its value. You have entered a different value please confirm that you have entered data in the correct field. |
Reported value of {1} should be coded as 999 |
| 340 |
ATHLETE Flag |
EMF34000 |
W |
Value should be coded as 9 |
Unexpected ATHLETE value. |
Variable is deprecated please use 9 for its value. You have entered a different value please confirm that you have entered data in the correct field. |
Reported value of {1} should be coded as 9 |
| 345 |
Sport |
EMF34500 |
W |
Value should be coded as 99 |
Unexpected SPORT value. |
Variable is deprecated please use 99 for its value. You have entered a different value please confirm that you have entered data in the correct field. |
Reported value of {1} should be coded as 99 |
| 350 |
Legal Residence |
EMF35000 |
E |
Must be in code set: (EMSAS_Legal Residence) |
Invalid LEGRES code |
Legal Residence must be '1','2', or '3'. |
|
| 350 |
Legal Residence |
EMF35001 |
E |
If data are submitted from a four-year institution user account, LEGRES cannot be '2' |
Invalid LEGRES code |
In-state, out-of-district classification applies to two-year institutions only. Please revise the data. |
|
| 350 |
Legal Residence |
EMF35002 |
W |
If data are submitted from a two-year institution user account, no more than 80 percent of records should have LEGRES of '2' |
Unusual frequency of out-of-district students |
Students with a Legal Residence that is in-state but outside the community college taxing district occur with unusual frequency in the submitted data. Please verify that the data are accurate and revise as needed. |
|
| 355 |
Course Location |
EMF35500 |
E |
Must be in code set: (EMSAS_Course Location) |
Invalid LOCCDF code |
Only Course Location codes indicated in the EMSAS Manual are permitted in this field. Please check the manual for definitions and applicability. |
|
| 355 |
Course Location |
EMF35501 |
W |
More than 40 percent of students will most-likely be on-campus/in-district |
Unexpected LOCCDF percentage |
Please verify that less than 40 percent of students are on-campus/in-district |
|
| 360 |
Number of High School Foreign Language Courses |
EMF36000 |
W |
Formatted value must either be 0, 9.9, or a multiple of .5. For example, 1.5 is a valid value, but 1.7 is not. |
Invalid FLELECT |
The Number of High School Foreign Language Courses, if known, must be a multiple of 0.5. If unknown, please use '99'. '00' is also an acceptable value. Every semester counts as 0.5 years; full-year courses count as 1 year. |
|
| 365 |
Student's Last Name |
EMF36500 |
W |
Should not start with a space (' ') or contain two consecutive spaces (' ') |
Unexpected LASTNAME |
Please verify the reported Last Name does not contain a typographical error. |
|
| 370 |
Student's First Name |
EMF37000 |
W |
Should not start with a space (' ') or contain two consecutive spaces (' ') |
Unexpected FIRSTNAM |
Please verify the reported First Name does not contain a typographical error. |
|
| 385 |
MOSIS ID |
EMF38500 |
W |
If field contains a value, the value should be found in the SID Master system |
Unexpected MOSIS ID |
The reported MOSIS ID could not be verified. |
|
| 390 |
Hispanic / Latino Race / Ethnicity |
EMF39000 |
E |
Among the fields RACEA, RACEB, RACEC, RACED, RACEE, RACEF, RACEG, and RACEH, at least one must contain the value 'Y' |
No RACE provided |
At least one race field should contain a 'Y'. If race is unknown, please mark 'Y' in RACEH. |
|
| 390 |
Hispanic / Latino Race / Ethnicity |
EMF39001 |
E |
Must be in code set: (Yes/No) |
Invalid RACEA |
Please use 'Y' or 'N' to indicate whether student is Hispanic / Latino. No other values are accepted for this field, and a response must be provided. |
|
| 395 |
Non-Resident Alien Race / Ethnicity |
EMF39500 |
E |
Must be in code set: (Yes/No) |
Invalid RACEB |
Please use 'Y' or 'N' to indicate whether student is Non-Resident Alien. No other values are accepted for this field, and a response must be provided. |
|
| 400 |
American Indian / Alaska Native Race / Ethnicity |
EMF40000 |
E |
Must be in code set: (Yes/No) |
Invalid RACEC |
Please use 'Y' or 'N' to indicate whether student is American Indian / Alaska Native. No other values are accepted for this field, and a response must be provided. |
|
| 405 |
Asian Race / Ethnicity |
EMF40500 |
E |
Must be in code set: (Yes/No) |
Invalid RACED |
Please use 'Y' or 'N' to indicate whether student is Asian. No other values are accepted for this field, and a response must be provided. |
|
| 410 |
Black / African American Race / Ethnicity |
EMF41000 |
E |
Must be in code set: (Yes/No) |
Invalid RACEE |
Please use 'Y' or 'N' to indicate whether student is Black / African American. No other values are accepted for this field, and a response must be provided. |
|
| 415 |
Native Hawaiian / Other Pacific Islander Race / Ethnicity |
EMF41500 |
E |
Must be in code set: (Yes/No) |
Invalid RACEF |
Please use 'Y' or 'N' to indicate whether student is Native Hawaiian / Other Pacific Islander. No other values are accepted for this field, and a response must be provided. |
|
| 420 |
White / Caucasian Race / Ethnicity |
EMF42000 |
E |
Must be in code set: (Yes/No) |
Invalid RACEG |
Please use 'Y' or 'N' to indicate whether student is White / Caucasian. No other values are accepted for this field, and a response must be provided. |
|
| 425 |
Other / Unknown Race / Ethnicity |
EMF42500 |
E |
Must be in code set: (Yes/No) |
Invalid RACEH |
Please use 'Y' or 'N' to indicate whether student's race is Unknown or Other. No other values are accepted for this field, and a response must be provided. |
|
| 430 |
Other Remedial Hours |
EMF43000 |
W |
Formatted value should not be greater than 30 |
Unexpected REOTHRE value |
Normally, a student will not be enrolled in more than 30 combined remedial credit hours during the Fall term in areas other than math, reading, or English. Please verify the accuracy of the data. |
|
| 435 |
Prep Math |
EMF43500 |
W |
Formatted value should not be greater than 30 |
Unexpected PREPMATHE value |
Normally, a student will not be enrolled in more than 30 "prep math" credit hours during the Fall term. Please verify the accuracy of the data. |
|
| 440 |
Prep English |
EMF44000 |
W |
Formatted value should not be greater than 30 |
Unexpected PREPENGLE value |
Normally, a student will not be enrolled in more than 30 "prep English" credit hours during the Fall term. Please verify the accuracy of the data. |
|
| 445 |
Prep Reading |
EMF44500 |
W |
Formatted value should not be greater than 30 |
Unexpected PREPREADE value |
Normally, a student will not be enrolled in more than 30 "prep reading" credit hours during the Fall term. Please verify the accuracy of the data. |
|
| 455 |
Geographic Origin |
EMF45500 |
E |
Must be in table: (EMSAS_GeographicOrigin) |
Invalid GEODOMI |
You entered a Geographic Origin code that was not recognized as valid. Please check your GEODOMI reference table for a list of valid values. Codes for unknowns are also listed in this table. |
|
| 455 |
Geographic Origin |
EMF45501 |
W |
More than 50% of students enrolled will most-likely be in-state students |
Unexpected GEODOMI percentage |
Please verify that a majority of first-time students originate from out of state |
|
| 465 |
Distance Learning |
EMF46500 |
W |
Should not be greater than 30 |
Unexpected DISTANCE value |
Normally, a student will not be enrolled in more than 30 distance education credit hours during the Fall term. Please verify the accuracy of the data. |
|