| 005 |
EMSAS File Type |
EMC00501 |
E |
FILETYPE must match '05' |
FILETYPE must match '05' |
The EMSAS File Type identifies the data contained within the file. For this collection, the EMSAS File Type must be '05' to identify the file as completion data. |
|
| 005 |
EMSAS File Type |
EMC00502 |
E |
Field exceeds its maximum length |
Field exceeds its maximum length |
Field exceeds its maximum length. |
The {0} field exceeds its maximum allowable length of {1} character(s). |
| 005 |
EMSAS File Type |
EMC00503 |
E |
Some fields supply data that is essential for the analysis of student data. The value of that field must be explicit. There are no default values. |
One or more required fields are missing |
Some fields supply data that is essential for the analysis of data. A value must be provided. There are no default values. |
The record is missing the field {0}. |
| 005 |
EMSAS File Type |
EMC00504 |
E |
There must be at least one student record |
There are no student records |
There must be at least one student record. |
|
| 010 |
FICE College Code |
EMC01001 |
E |
The FICECODE must match one of the valid values associated with the submitting orgainzation in the EMSAS_. |
Unexpected FICECODE |
The FICE College Code identifies the campus the student is attending. Only codes that are expected for your institution or system will be accepted. |
The accepted code(s) identifying your campus(es) is/are: {X},{Y},{Z} |
| 015 |
Academic Term |
EMC01501 |
E |
ACTERM must be either '11', '21', '31', or '41' |
Invalid ACTERM |
ACTERM must be either '11' '21' '31' or '41' |
|
| 020 |
Calendar Year |
EMC02001 |
W |
IF ACTERM is 11 or 21 then CALYEAR must match the current year-1. If ACTERM is 31 or 41 then CALYEAR must equal current year. |
Invalid CALYEAR |
CALYEAR must match the calendar year corresponding to the term type for this collection cycle. CALYEAR should be current year-1 for summer (ACTERM=11) and fall (ACTERM=21) and current year for winter (ACTERM=31) and spring (ACTERM=41). For example fall 20 |
|
| 025 |
SSN or Student ID (Primary) |
EMC02501 |
E |
If SSTAT1='1', SOCSEC1 must be a valid SSN according to SSA specifications. http://ssa-custhelp.ssa.gov/app/answers/detail/a_id/425/~/invalid-or-impossible-social-security-numbers |
Invalid SSN |
SSN is invalid. |
|
| 030 |
Most Recent Social Security Number Status |
EMC03001 |
E |
Must be in code set: (EMSAS_Social_Security_Status_1_Codes). |
Invalid SSTAT1 code |
If the student's SOCSEC1 is believed to be a valid SSN, SSTAT1 should be '1'. If an alternate ID is used in SOCSEC1, then SSTAT1 should be '2'. |
|
| 035 |
SSN or Student ID (Secondary) |
EMC03501 |
W |
If SSTAT2='1' then SOCSEC2 should match '000000000' |
Unexpected value for SOCSEC2 |
When SSTAT2 is reported as '1', that means the student is not believed to have previously used a different SSN than currently reported in SOCSEC1. It could also mean your institution has never previously identified the student using a bad SSN. In either c |
|
| 035 |
SSN or Student ID (Secondary) |
EMC03502 |
W |
If SSTAT2='2' then SOCSEC2 should not match '000000000' |
Unexpected value for SOCSEC2 |
When SSTAT2 is reported as '2', that means the student is believed to have previously used a different SSN than currently reported in SOCSEC1. It could also mean your institution previously identified the student using a bad SSN. In either case, it is gen |
|
| 040 |
Second Most Recent Social Security Number Status |
EMC04001 |
E |
Must be in code set: (EMSAS_Social_Security_Status_2_Codes). |
Invalid SSTAT2 code |
If the student's SOCSEC2 does not represent the second most recent SSN assigned to the student, SSTAT2 should be '1'. Please also use '1' if SOCSEC2 is zero-filled. If the SOCSEC2 does represent the student's second most recent SSN, then SSTAT2 should be |
|
| 050 |
Gender |
EMC05001 |
E |
Must be in code set: (EMSAS_Gender) |
Invalid GENDER code |
GENDER must be 'M','F', or 'U'. |
|
| 050 |
Gender |
EMC05002 |
W |
Percentage of records with GENDER='F' should not change by more than 10 percentage points from one Fall to the next. So, for example, if 50 percent of records submitted by School X last year had GENDER='F', we would not expect that percentage to be more t |
Unusual year-to-year change in GENDER distribution |
While some fluctuation in the male-female ratio is expected, deviations of 10 percentage points or more are unlikely and may indicate an underlying problem with the data. |
|
| 055 |
Race / Ethnicity |
EMC05501 |
W |
Must be in code set: (EMSAS_Race_Codes). |
Invalid RACE code |
This field has been deprecated and replaced with RACEA-RACEH and therefore should be normally coded as 99 or a value which is found in the DHE Race Table. Variables RACEA-RACEH should contain at least one Y. |
Reported value of {1} should be coded as 99 |
| 060 |
Highest Degree Held |
EMC06001 |
E |
Must be in code set: (EMSAS_Degree Level) |
Invalid HIDEGREE code |
The Highest Degree Held must be one of the codes listed in the EMSAS Manual. Use '98' if it is not known whether the student already holds a degree. |
|
| 065 |
Degree Level Sought |
EMC06501 |
E |
Must be in code set: (EMSAS_Degree Level) but excludes 98 and 99 |
Invalid DEGREEC code |
The Degree Level Sought must be one of the codes listed in the EMSAS Manual but may not be '99' or '98'. |
|
| 065 |
Degree Level Sought |
EMC06502 |
E |
If submitting institution is a two-year college, only DEGREESTs in ('70','11','20','21','24','31','32','33','34','23','98','22') are valid |
Invalid DEGREEC code |
The Degree Level Sought must be one of the codes listed in the EMSAS Manual that correspond to undergraduate students. Use '98' if the student is non-degree-seeking or degree level sought is unknown. |
|
| 070 |
First Major Field of Study CIP Code |
EMC07001 |
E |
Must be in one of the following tables/lists: (EMSAS_CIP2010), (EMSAS_CIP2000), ('900000','999999') |
Invalid PROGONE code |
The First Major Field of Study CIP Code must be a valid CIP code. If the student's major is undeclared, use '900000' |
|
| 075 |
First Major Field of Study Option Code |
EMC07501 |
W |
Value should be coded as 9999 or be found in Program Option Code Table |
Unexpected PGONEOP value |
This field has been deprecated and therefore should be normally coded as 9999 or a value which is found in the DHE Program Inventory Option Code Table. |
Reported value of {1} should be coded as 9999 |
| 080 |
Second Major Field of Study CIP Code |
EMC08001 |
W |
Should be in one of the following tables/lists: (EMSAS_CIP2010), (EMSAS_CIP2000), ('900000','999999') |
Invalid PROGTWO code |
The Second Major Field of Study CIP Code should be a valid CIP code. If the student's major is undeclared, use '900000' |
|
| 085 |
Second Major Field of Study Option Code |
EMC08501 |
W |
Value should be coded as 9999 or be found in Program Option Code Table |
Unexpected PGTWOOP value |
This field has been deprecated and therefore should be normally coded as 9999 or a value which is found in the DHE Program Inventory Option Code Table. |
Reported value of {1} should be coded as 9999 |
| 090 |
Student's Last Name |
EMC09001 |
W |
Should not start with a space (' ') or contain two consecutive spaces (' ') |
Unexpected LASTNAME |
Please verify the reported Last Name does not contain a typographical error. |
|
| 095 |
Student's First Name |
EMC09501 |
W |
Should not start with a space (' ') or contain two consecutive spaces (' ') |
Unexpected FIRSTNAM |
Please verify the reported First Name does not contain a typographical error. |
|
| 110 |
Date of Birth |
EMC11001 |
E |
DOBIRTH must either be a valid date (formatted as YYYYMMDD) or match '99999999' |
Invalid DOBIRTH |
The date of birth reported is invalid. Please supply a valid date if possible (YYYYMMDD format). If date of birth is not available, please use '99999999' |
|
| 110 |
Date of Birth |
EMC11002 |
W |
DOBIRTH should not typically imply the student's age is under 13 or over 100 at time of enrollment. |
Unexpected DOBIRTH |
The date of birth reported is unexpected. Please verify the data. |
Based on reported date of birth, student appears to be {1} years old. |
| 115 |
MOSIS ID |
EMC11501 |
W |
If field contains a value, the value should be found in the SID Master system |
Unexpected MOSIS ID |
The reported MOSIS ID could not be verified. |
|
| 120 |
Hispanic / Latino Race / Ethnicity |
EMC12001 |
E |
Among the fields RACEA, RACEB, RACEC, RACED, RACEE, RACEF, RACEG, and RACEH, at least one must contain the value 'Y' |
No RACE provided |
At least one race field should contain a 'Y'. If race is unknown, please mark 'Y' in RACEH. |
|
| 120 |
Hispanic / Latino Race / Ethnicity |
EMC12002 |
E |
Must be in code set: (Yes/No) |
Invalid RACEA |
Please use 'Y' or 'N' to indicate whether student is Hispanic / Latino. No other values are accepted for this field, and a response must be provided. |
|
| 125 |
Non-Resident Alien Race / Ethnicity |
EMC12501 |
E |
Must be in code set: (Yes/No) |
Invalid RACEB |
Please use 'Y' or 'N' to indicate whether student is Non-Resident Alien. No other values are accepted for this field, and a response must be provided. |
|
| 130 |
American Indian / Alaska Native Race / Ethnicity |
EMC13001 |
E |
Must be in code set: (Yes/No) |
Invalid RACEC |
Please use 'Y' or 'N' to indicate whether student is American Indian / Alaska Native. No other values are accepted for this field, and a response must be provided. |
|
| 135 |
Asian Race / Ethnicity |
EMC13501 |
E |
Must be in code set: (Yes/No) |
Invalid RACED |
Please use 'Y' or 'N' to indicate whether student is Asian. No other values are accepted for this field, and a response must be provided. |
|
| 140 |
Black / African American Race / Ethnicity |
EMC14001 |
E |
Must be in code set: (Yes/No) |
Invalid RACEE |
Please use 'Y' or 'N' to indicate whether student is Black / African American. No other values are accepted for this field, and a response must be provided. |
|
| 145 |
Native Hawaiian / Other Pacific Islander Race / Ethnicity |
EMC14501 |
E |
Must be in code set: (Yes/No) |
Invalid RACEF |
Please use 'Y' or 'N' to indicate whether student is Native Hawaiian / Other Pacific Islander. No other values are accepted for this field, and a response must be provided. |
|
| 150 |
White / Caucasian Race / Ethnicity |
EMC15001 |
E |
Must be in code set: (Yes/No) |
Invalid RACEG |
Please use 'Y' or 'N' to indicate whether student is White / Caucasian. No other values are accepted for this field, and a response must be provided. |
|
| 155 |
Other / Unknown Race / Ethnicity |
EMC15501 |
E |
Must be in code set: (Yes/No) |
Invalid RACEH |
Please use 'Y' or 'N' to indicate whether student's race is Unknown or Other. No other values are accepted for this field, and a response must be provided. |
|