EMSAS Manual

 

 

 

Enhanced Missouri Student Achievement Study (EMSAS)
August 201
2

 

http://dhe.mo.gov/data/emsas/

 

Missouri Department of Higher Education

205 Jefferson St.

Jefferson City, MO 65109-5717

www.dhe.mo.gov

(573)-751-2361

 

 

 


Contents

EMSAS Manual 1

Enhanced Missouri Student Achievement Study (EMSAS)  June 2010. 1

Contents. 2

Data Resources. 2

Contact Information. 2

Preface. 3

Data Reporting and Review.. 3

Flat File Record Layouts. 4

Completions. 4

Fall Enrollment. 5

Term Registration. 7

Definitions. 9

 

Data Resources

·         EMSAS Webpage

·         ACT-SAT Concordance Table

·         Classification of Instructional Programs (CIP 2010)

·         FICE and IPEDS UnitID crosswalk

·         Geographic Origin (GEODOMI) Codes

·         ACT High School Codes

Contact Information

For assistance or more information please contact:

Damon Ferlazzo                                                                Eric Chambers                                                   Tiffany Choi

573.751.1793                                                      573.751.4799                                                      573.522.1309

Damon.Ferlazzo@dhe.mo.gov                  eric.chambers@dhe.mo.gov                      Tiffany.Choi@dhe.mo.gov  

 

Missouri Department of Higher Education (MDHE)

205 Jefferson St.

Jefferson City, MO 65101

 573.751.2361

www.dhe.mo.gov


Preface

Since the fall of 1987, the Missouri Department of Higher Education has annually collected student unit-record information from public institutions across the state.  Now known collectively as the Enhanced Missouri Student Achievement Study (EMSAS), these collections have proven invaluable in the ongoing analysis and evaluation of postsecondary education in Missouri. 

The MDHE requests this information pursuant to its authority under Sections 173.005 and 173.020, RSMo, and 6 CSR 10-4.021, as well as in compliance with the provisions of the federal Family Educational Rights and Privacy Act (FERPA).  Access to identifiable student records contained in the data is protected in accordance with FERPA.  Aggregate (non-identifiable) summary information derived from these data enable the MDHE to appropriately meet its statutory and other evaluation and reporting requirements, including the annual publication of the High School Graduates Performance Report and the Statistical Summary of Missouri Higher Education.

Over the three two decades, EMSAS has undergone many improvements in regard to data quality as well as administrative efficiency. To a large extent, these improvements embody the collective efforts of institutional data coordinators and MDHE staff. Because of these improvements, EMSAS is playing an increasingly important role in assisting strategic planning and policy implementation at both state and institutional levels. It is in this role that we expect the EMSAS will keep providing reliable, timely, and responsive information to help strengthen Missouri higher education to the benefit of students, families, policymakers, and institutions.

Data Reporting and Review

 

EMSAS Collection                                 Included Terms 

Current Fall Enrollment                         Current Census Date Fall Enrollment (e.g. Fall 2012)

Previous Year Completions                   Summer, Fall, Spring / Winter (e.g. Summer 2011, Fall 2011, and Spring / Winter 2012)

Previous Year Term Registration           Summer, Fall, Spring / Winter (e.g. Summer 2011, Fall 2011, and Spring / Winter 2012)

 

EMSAS files are to be submitted annually by all public institutions and campuses in Missouri.  Specific reporting deadlines will be provided by MDHE staff in an annual “Class A” data request letter, to be provided to institutions each year in accordance with 6 CSR 10-4.021.  In general, however, completions and term registration files are to be provided by mid-September each year, and fall enrollment files are to be provided by mid-October.  All files will be reported to the MDHE via State Report Manager- http://dhe.mo.gov/data/srm , error checked, certified, and approved by MDHE staff upon receipt.

Files should be submitted as comma-separated values (*.csv) format. 

Where appropriate, data should be exported in a format which preserves leading and trailing zeroes (institutional FICE code, social security number / student campus ID, and CIP code are examples of data elements in which this may be important). 


 Record Layouts / Templates

Fall Enrollment: http://dhe.mo.gov/data/emsas/emsasfall2011headings.csv

End-of-Term Registration: http://dhe.mo.gov/data/emsas/termheaders.csv

Completions: http://dhe.mo.gov/data/emsas/emsascompletions2011headings.csv

 

File Specifications

Fall Enrollment: http://dhe.mo.gov/data/emsas/meta/FileSpec_201209EMSASFallEnrollment.html

End-of-Term Registration:  http://dhe.mo.gov/data/emsas/meta/FileSpec_201209EMSASTermRegistration.html

Completions: http://dhe.mo.gov/data/emsas/meta/FileSpec_201209EMSASDegreeCompletion.html

 

Business Rules

Fall Enrollment: http://dhe.mo.gov/data/emsas/meta/FileSpecRules_201209EMSASFallEnrollment.html

End-of-Term Registration: http://dhe.mo.gov/data/emsas/meta/FileSpecRules_201209EMSASTermRegistration.html

Completions: http://dhe.mo.gov/data/emsas/meta/FileSpecRules_201209EMSASDegreeCompletion.html

Descriptor Short

Field Name

Field Length

Location

Ability to Benefit Test

ABTEST

2

E

Ability to Benefit Test Score

ABSCORE

3

E

ACT Composite

ACTCOM

2

E

ACT English

ACTENG

2

E

Academic Term

ACTERM

2

ERC

ACT Math

ACTMAT

2

E

ACT Reading

ACTRED

2

E

ACT Science

ACTSCR

2

E

ASSET College Algebra

ASSETCA

2

E

ASSET Elementary Algebra

ASSETEA

2

E

ASSET Geometry

ASSETGM

2

E

ASSET Intermediate Algebra

ASSETIA

2

E

ASSET Numerical Skills

ASSETNS

2

E

ASSET Reading Skills

ASSETRS

2

E

ASSET Study Skills

ASSETSS

2

E

ASSET Writing Skills

ASSETWS

2

E

Athlete

ATHLETE

1

ER

Audited Credit Hours

AUDTRME/R

3

ER

Calendar Year

CALYEAR

4

ERC

Campus I.D.

CAMPUSID

10

ERC

Class Level

CLEVEL

2

ER

High School Core

CORE

1

E

HS Electives

CORELEC

2

E

Initial Transfer Hours

CRTRAN1E/R

4

ER

Cumulative Transfer Hours

CRTRAN2E/R

4

ER

Cumulative Credit

CUMCREDE/R

4

ER

Cumulative GPA

CUMGPA

3

R

Degree Level Conferred

DEGREEC

2

C

Degree Level Sought

DEGREEST

2

ER

Distance Learning Hours

DISTANCE

3

ER

Date of Birth

DOBIRTH

8

ERC

Degree-Seeking Status

DSSTATUS

1

ERC

Equated ACT Composite Score

EACTCOM

1

E

FICE College Code

FICECODE

6

ERC

File Type

FILETYPE

2

ERC

First Name

FIRSTNAM

30

ERC

High School Foreign Language

FLELECT

2

E

Full-Time Equivalent Enrollment

FTEE/R

3

ER

Full-time / Part-time Override

FTPTOVR

1

ER

Gender

GENDER

1

ERC

Geographic Origin

GEODOMI

5

ER

Total Graded Credit Hours

GRDTRMR

3

R

Highest Degree Held

HIDEGREE

2

ERC

High School Code

HSCODE

6

ERC

High School Class Rank

HSCRANK

4

E

High School Class Size

HSCSIZE

4

E

High School English Courses

HSENGCRS

2

E

Year of High School Graduation

HSGRDYR

6

E

HS Math Course

HSMATCRS

2

E

High School Percentile Rank

HSPRNK

4

E

High School Science Courses

HSSCICRS

2

E

High School Social Studies Courses

HSSSTCRS

2

E

High School Student Flag

HSSTUDNT

1

ER

High School Visual/PA Courses

HSVPARCRS

2

E

Last Name

LASTNAME

30

ERC

Legal Residence

LEGRES

1

E

Course Location

LOCCDF

1

E

Geographic Origin

LOCDOMI

3

ER

Manual Year

MANUALYEAR

4

ERC

MHEC Participant

MHECPRO

1

ER

Middle Initial

MIDDLE

1

ERC

MOSIS ID

MOSIS

10

ERC

Non-College Hours

NONCOLE/R

3

ER

Prep Math

PREPMATHE/R

3

ER

Prep English

PREPENGLE/R

3

ER

Prep Reading

PREPREADE/R

3

ER

First Option Code

PGONEOP

4

ERC

Second Option Code

PGTWOOP

4

ERC

First Major CIP Code

PROGONE

6

ERC

Second Major CIP Code

PROGTWO

6

ERC

Race / Ethnicity

RACE

2

ERC

Hispanic

RACEA

1

ERC

NR Alien

RACEB

1

ERC

AIAN

RACEC

1

ERC

Asian

RACED

1

ERC

Black

RACEE

1

ERC

Pacific Islander

RACEF

1

ERC

White

RACEG

1

ERC

Other Race

RACEH

1

ERC

FT/PT Override Reason

REASOVR

1

ER

Remedial English

REENGLE/R

3

ER

Remedial Math

REMATHE/R

3

ER

Other Remedial Hours

REOTHRE/R

3

ER

Remedial Reading

REREADE/R

3

ER

SAT Math

SATMAT

3

E

SAT Critical Reading (Formerly Verbal)

SATCR

3

E

SSN or Student ID 1

SOCSEC1

9

ERC

SSN or Student ID 2

SOCSEC2

9

ERC

Sport

SPORT

2

ER

SSN or Student ID Status

SSTAT1

1

ERC

SSN or Student ID Status

SSTAT2

1

ERC

Enrollment Status

STUSTAT

1

ER

Suffix

SUFFIX

5

ERC

Total Term Hours

TOTRMHRE/R

3

ER

Total Term Quality Points

TOTRMQPT

4

R

Transfer Institution (IPEDSID)

TRANSCHIPEDS

6

ER

Transfer Institution

TRANSSCH

6

ER

Term Grade Point Average

TRMGPA

3

R

Withdraw

WITHDRAW

2

R

 

 

 

 

    Field Name:                         ABSCORE

    Descriptor Long:                   Ability to Benefit Test Score

    Field Position:                       E: 202-204

    Field Length:                         3

    Field Status:                          Deprecated

    Definition:

    Comments:                           Column(s) should be included in flat file or CSV submissions to maintain file

                                                 structure

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEPRECATED999

    CodesetFormat:                    ###

    CodesetComments:

    CodesetExample:

        Value                       Description

                                 999  Variable is deprecated please use "999"

   


 

Field Name:                             ABTEST

    Descriptor Long:                   Ability to Benefit Test

    Field Position:                       E: 200-201

    Field Length:                         2

    Field Status:                          Deprecated

    Definition:

    Comments:                           Column(s) should be included in flat file or CSV submissions to maintain file

                                                 structure

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEPRECATED99

    CodesetFormat:                    ##

    CodesetComments:

    CodesetExample:

        Value                       Description

                                   99  Variable is deprecated please use "99"


    Field Name:                         ACTCOM

    Descriptor Long:                   American College Testing (ACT) Composite Score

    Field Position:                       E: 175-176

    Field Length:                         2

    Field Status:                          Current

    Definition:                             Composite score an entering student received on the American College

                                                 Testing (ACT) college entrance examination submitted for admissions

                                                 consideration or attained by the student as a result of an on-campus

                                                 administration of the ACT after the student has already enrolled.

    Comments:                           This is the score received from the student or from the American College

                                                 Testing (ACT) service that specifies the composite score value the student

                                                 received on the ACT college admissions test.  ACT/SAT Concordance

                                                 information is available  in the hyperlink resources field.

    Hyperlink Resources:             http://www.dhe.mo.gov/files/research/emsas/ACT_SAT_Concordance.xls

    Manual Year:                         2012

    Codeset Name:                     ACT

    CodesetFormat:                    ##

    CodesetComments:

    CodesetExample:

        Value                       Description

                           01 to 36  Acceptable Values (include leading 0s)

                                   99  Unknown, Institution does not have information to populate this field

   


 

Field Name:                             ACTENG

    Descriptor Long:                   American College Testing (ACT) English Subscale Score

    Field Position:                       E: 167-168

    Field Length:                         2

    Field Status:                          Current

    Definition:                             Score an entering student received on the English Subscale portion of the

                                                 American College Testing (ACT) college entrance examination submitted for

                                                 admissions consideration or attained by the student as a result of an on-

                                                 campus administration of the ACT after the student has already enrolled. 

                                                 All subscale scores should be reported from the same test administration

                                                 as the ACT Composite score reported in the ACTCOM column.

    Comments:                           This is the score received from the student or from the American College

                                                 Testing (ACT) service that specifies the actual value of the English subscale

                                                 score the student received on the ACT college admissions test.

                                                

                                                 ACT/SAT Concordance information is available  in the hyperlink resources

    Hyperlink Resources:             http://www.dhe.mo.gov/files/research/emsas/ACT_SAT_Concordance.xls

    Manual Year:                         2012

    Codeset Name:                     ACT

    CodesetFormat:                    ##

    CodesetComments:

    CodesetExample:

        Value                       Description

                           01 to 36  Acceptable Values (include leading 0s)

                                   99  Unknown, Institution does not have information to populate this field

   


 

Field Name:                             ACTERM

    Descriptor Long:                   Academic Term

    Field Position:                       E: 9-10, R: 9-10; C: 9-10

    Field Length:                         2

    Field Status:                          Current

    Definition:                             Academic term refers to the reporting period of students attendance,

                                                 typically the semester

    Comments:

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     ACTERM

    CodesetFormat:                    ##

    CodesetComments:              Code 20 is limited to the Fall Enrollment File, which contains a snap-shot of

                                                 students enrolled at an institution as fall census date, typically the 20th

                                                 day of classes.   Summer is treated as a leading term.

                                                

                                                 Codes 11, 21, 31, and 41 are used in the Term Registration File, which

                                                 contains data on students enrolled as of the date grades are run at the

                                                 institution in each term, as well as to the Completions File recording the

                                                 students’ conferred awards in the summer, following fall, or spring

    CodesetExample:

        Value                       Description

                                   11  Summer (End-of-term)

                                   20  Fall (Census date)

                                   21  Fall (End-of-term)

                                   31  Winter (End-of-term, UM only, equivalent to Spring)

                                   41  Spring (End-of-term)


    Field Name:                         ACTMAT

    Descriptor Long:                   American College Testing (ACT) Mathematics Subscale Score

    Field Position:                       E: 169-170

    Field Length:                         2

    Field Status:                          Current

    Definition:                             Score an entering student received on the Mathematics Subscale portion of

                                                 the American College Testing (ACT) college entrance examination submitted

                                                  for admissions consideration or attained by the student as a result of an

                                                 on-campus administration of the ACT after the student has already

                                                 enrolled.  All subscale scores should be reported from the same test

                                                 administration as the ACT Composite score reported in the ACTCOM column.

    Comments:                           This is the score received from the student or from the American College

                                                 Testing (ACT) service that specifies the actual value of the Mathematics

                                                 subscale score the student received on the ACT college admissions test.

                                                

                                                 ACT/SAT Concordance information is available in the hyperlink resources

    Hyperlink Resources:             http://www.dhe.mo.gov/files/research/emsas/ACT_SAT_Concordance.xls

    Manual Year:                         2012

    Codeset Name:                     ACT

    CodesetFormat:                    ##

    CodesetComments:

    CodesetExample:

        Value                       Description

                           01 to 36  Acceptable Values (include leading 0s)

                                   99  Unknown, Institution does not have information to populate this field


    Field Name:                         ACTRED

    Descriptor Long:                   American College Testing (ACT) Reading Subscale Score

    Field Position:                       E: 171-172

    Field Length:                         2

    Field Status:                          Current

    Definition:                             Score an entering student received on the Mathematics Subscale portion of

                                                 the American College Testing (ACT) college entrance examination submitted

                                                  for admissions consideration or attained by the student as a result of an

                                                 on-campus administration of the ACT after the student has already

                                                 enrolled.  All subscale scores should be reported from the same test

                                                 administration as the ACT Composite score reported in the ACTCOM column.

    Comments:                           This is the score received from the student or from the American College

                                                 Testing (ACT) service that specifies the actual value of the Mathematics

                                                 subscale score the student received on the ACT college admissions test.

                                                

                                                 ACT/SAT Concordance information is available  in the hyperlink resources

    Hyperlink Resources:             http://www.dhe.mo.gov/files/research/emsas/ACT_SAT_Concordance.xls

    Manual Year:                         2012

    Codeset Name:                     ACT

    CodesetFormat:                    ##

    CodesetComments:

    CodesetExample:

        Value                       Description

                           01 to 36  Acceptable Values (include leading 0s)

                                   99  Unknown, Institution does not have information to populate this field


    Field Name:                         ACTSCR

    Descriptor Long:                   American College Testing (ACT) Science Subscale Score

    Field Position:                       E: 173-174

    Field Length:                         2

    Field Status:                          Current

    Definition:                             Score an entering student received on the Mathematics Subscale portion of

                                                 the American College Testing (ACT) college entrance examination submitted

                                                  for admissions consideration or attained by the student as a result of an

                                                 on-campus administration of the ACT after the student has already

                                                 enrolled.  All subscale scores should be reported from the same test

                                                 administration as the ACT Composite score reported in the ACTCOM column.

    Comments:                           This is the score received from the student or from the American College

                                                 Testing (ACT) service that specifies the actual value of the Mathematics

                                                 subscale score the student received on the ACT college admissions test.

                                                

                                                 ACT/SAT Concordance information is available  in the hyperlink resources

    Hyperlink Resources:             http://www.dhe.mo.gov/files/research/emsas/ACT_SAT_Concordance.xls

    Manual Year:                         2012

    Codeset Name:                     ACT

    CodesetFormat:                    ##

    CodesetComments:

    CodesetExample:

        Value                       Description

                           01 to 36  Acceptable Values (include leading 0s)

                                   99  Unknown, Institution does not have information to populate this field

   


 

Field Name:                             ASSETCA

    Descriptor Long:                   ASSET College Algebra Score

    Field Position:                       E: 196-197

    Field Length:                         2

    Field Status:                          Deprecated

    Definition:                             Score an entering or recently enrolled student received on the ASSET College

                                                  Algebra placement exam.

    Comments:                           This is the score received from the student or from the American College

                                                 Testing (ACT) service that specifies the actual value of the score the student

                                                 received on the ASSET College Algebra test.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEPRECATED99

    CodesetFormat:                    ##

    CodesetComments:

    CodesetExample:

        Value                       Description

                                   99  Variable is deprecated please use "99"


    Field Name:                         ASSETEA

    Descriptor Long:                   ASSET Elementary Algebra Score

    Field Position:                       E: 192-193

    Field Length:                         2

    Field Status:                          Deprecated

    Definition:                             Score an entering or recently enrolled student received on the ASSET

                                                 Elementary Algebra placement exam.

    Comments:                           This is the score received from the student or from the American College

                                                 Testing (ACT) service that specifies the actual value of the score the student

                                                 received on the ASSET Elementary Algebra test.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEPRECATED99

    CodesetFormat:                    ##

    CodesetComments:

    CodesetExample:

        Value                       Description

                                   99  Variable is deprecated please use "99"

   


 

Field Name:                             ASSETGM

    Descriptor Long:                   ASSET Geometry Score

    Field Position:                       E: 198-199

    Field Length:                         2

    Field Status:                          Deprecated

    Definition:                             Score an entering or recently enrolled student received on the ASSET

                                                 Geometry placement exam.

    Comments:                           This is the score received from the student or from the American College

                                                 Testing (ACT) service that specifies the actual value of the score the student

                                                 received on the ASSET Geometry test.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEPRECATED99

    CodesetFormat:                    ##

    CodesetComments:

    CodesetExample:

        Value                       Description

                                   99  Variable is deprecated please use "99"


    Field Name:                         ASSETIA

    Descriptor Long:                   ASSET Intermediate Algebra Score

    Field Position:                       E: 194-195

    Field Length:                         2

    Field Status:                          Deprecated

    Definition:                             Score an entering or recently enrolled student received on the ASSET

                                                 Intermediate Algebra placement exam.

    Comments:                           This is the score received from the student or from the American College

                                                 Testing (ACT) service that specifies the actual value of the score the student

                                                 received on the ASSET Intermediate Algebra test.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEPRECATED99

    CodesetFormat:                    ##

    CodesetComments:

    CodesetExample:

        Value                       Description

                                   99  Variable is deprecated please use "99"

   


 

Field Name:                             ASSETNS

    Descriptor Long:                   ASSET Numerical Skills Score

    Field Position:                       E: 188-189

    Field Length:                         2

    Field Status:                          Deprecated

    Definition:                             Score an entering or recently enrolled student received on the ASSET

                                                 Numerical Skills placement exam.

    Comments:                           This is the score received from the student or from the American College

                                                 Testing (ACT) service that specifies the actual value of the score the student

                                                 received on the ASSET Numerical Skills test.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEPRECATED99

    CodesetFormat:                    ##

    CodesetComments:

    CodesetExample:

        Value                       Description

                                   99  Variable is deprecated please use "99"


    Field Name:                         ASSETRS

    Descriptor Long:                   ASSET Reading Skills Score

    Field Position:                       E: 186-187

    Field Length:                         2

    Field Status:                          Deprecated

    Definition:                             Score an entering or recently enrolled student received on the ASSET

                                                 Reading Skills placement exam.

    Comments:                           This is the score received from the student or from the American College

                                                 Testing (ACT) service that specifies the actual value of the score the student

                                                 received on the ASSET Reading Skills test.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEPRECATED99

    CodesetFormat:                    ##

    CodesetComments:

    CodesetExample:

        Value                       Description

                                   99  Variable is deprecated please use "99"

   


 

Field Name:                             ASSETSS

    Descriptor Long:                   ASSET Study Skills Score

    Field Position:                       E: 190-191

    Field Length:                         2

    Field Status:                          Deprecated

    Definition:

    Comments:                           Column(s) should be included in flat file or CSV submissions to maintain file

                                                 structure

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEPRECATED99

    CodesetFormat:                    ##

    CodesetComments:

    CodesetExample:

        Value                       Description

                                   99  Variable is deprecated please use "99"


    Field Name:                         ASSETWS

    Descriptor Long:                   ASSET Writing Skills Score

    Field Position:                       E: 184-185

    Field Length:                         2

    Field Status:                          Deprecated

    Definition:                             Score an entering or recently enrolled student received on the ASSET Writing

                                                  Skills placement exam.

    Comments:                           This is the score received from the student or from the American College

                                                 Testing (ACT) service that specifies the actual value of the score the student

                                                 received on the ASSET Writing Skills test.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEPRECATED99

    CodesetFormat:                    ##

    CodesetComments:

    CodesetExample:

        Value                       Description

                                   99  Variable is deprecated please use "99"

   


 

Field Name:                             ATHLETE

    Descriptor Long:                   Athlete Flag

    Field Position:                       E: 205; R: 145

    Field Length:                         1

    Field Status:                          Deprecated

    Definition:

    Comments:                           Column(s) should be included in flat file or CSV submissions to maintain file

                                                 structure

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEPRECATED9

    CodesetFormat:                    #

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     9  Variable is deprecated please use "9"


    Field Name:                         AUDTRME/R

    Descriptor Long:                   Total Audited Credit Hours

    Field Position:                       E: 95-97; R: 95-97

    Field Length:                         3

    Field Status:                          Current

    Definition:                             The total number of audited hours reported in this field are those credit

                                                 hours associated with courses a student is registered in but for which the

                                                 student will not be receiving semester credits.

                                                

                                                 Students included in the Fall Enrollment or Term Registration Files who are

                                                 only recorded as enrolled / registered in audited credit hours (doctoral-

                                                 level students excluded) will be considered as exclusive auditors.

    Comments:                           These hours should be excluded from TOTRMHR

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     CREDHOUR3

    CodesetFormat:                    ##v#

    CodesetComments:              Three digit value of actual number of hours with an implied decimal

                                                 included (##v#).

    CodesetExample:                  16.5 credit hours=165; 12 credit hours=120

        Value                       Description

                 000 to highest  Acceptable Values (include leading 0s).  Implied decimal ##v#

   


 

Field Name:                             CALYEAR

    Descriptor Long:                   Calendar Year

    Field Position:                       E: 11-14; R: 11-14; C: 11-14

    Field Length:                         4

    Field Status:                          Current

    Definition:                             The Calendar year for the census (Fall Enrollment), end-of-term (Term

                                                 Registration), or commencement data (Completions) being reported for the

                                                 accompanying record.

    Comments:                           The year reported is the four digits of the calendar year for which the

                                                 reported data apply. For example, a fall 1993 enrollment record is coded

                                                 "1993', a degree conferred record for a degree conferred upon a student

                                                 during the August 1993 graduation ceremony would also be coded "1993', a

                                                 degree conferred during the spring 1994 graduation ceremony would be

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     YEAR

    CodesetFormat:                    ####

    CodesetComments:              Four digit value for year (YYYY)

    CodesetExample:

        Value                       Description

                               YYYY  YYYY (e.g. 2010)


    Field Name:                         CAMPUSID

    Descriptor Long:                   Student Campus I.D. or Last Name

    Field Position:                       E: 35-44; R: 35-44; C: 35-44

    Field Length:                         10

    Field Status:                          Current

    Definition:                             Campus student identification number or ten character of a student's last

                                                 name

    Comments:                           This data element should be left-justified.  If a campus assigns student

                                                 identification numbers other than the social security number for student

                                                 identification, record 10 characters of that number in this field. If, however,

                                                 a campus uses the social security number as the student identifier, record

                                                 up to 10 capital letters of the student's last name in this field.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     STRINGNONE

    CodesetFormat:

    CodesetComments:

    CodesetExample:

        Value                       Description

                                        String variable, no codeset value information available

   


 

Field Name:                             CLEVEL

    Descriptor Long:                   Student Class Level

    Field Position:                       E: 59-60; R: 59-60

    Field Length:                         2

    Field Status:                          Current

    Definition:                             The level of a student's progress toward a degree or certificate in terms of a

                                                 traditional class designation.  For the Fall Enrollment file this should be the

                                                 student’s status at the beginning of term; for the Term Registration file it is

                                                 the status at end-of-term.

    Comments:                           If the class level for a newly enrolled or transfer student is not known, then

                                                 the appropriate Unclassified code is to be used. If the level of a newly

                                                 enrolled, continuing, or transfer student is known, then the exact class level

                                                  code is to be reported in this field.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     CLEVEL

    CodesetFormat:                    ##

    CodesetComments:              If class level for newly enrolled or transfer student is not known, then the

                                                 appropriate "Unclassified" code is to be used.

    CodesetExample:

        Value                       Description

                                   11  Freshman (Undergraduate), typically less than 30 semester hours (900 contact

                                   13  Sophomore (Undergraduate), typically 30 - 59 credit hours  for 4Y and 30 or more for

                                        2Y institutions

                                   14  Junior (Undergraduate), typically 60 - 89 credit hours  for 4Y institutions

                                   15  Senior (Undergraduate), typically 90 or more credit hours  for 4Y institutions

                                   18  Unclassified undergraduate whose class level is unknown

                                   17  First Professional Student (law, medicine, veterinary medicine, dentistry,

                                        optometry, etc.)  Equivalent to IPEDS Doctoral- Professional practice

                                   20  Unclassified first professional student.  Equivalent to IPEDS Doctoral- Professional

                                        practice

                                   19  Unclassified graduate for whom it is not known if the student is at the specialist,

                                        master's, or doctoral level

                                   16  Postbaccalaureate student not pursuing professional or graduate degrees

                                   26  Specialist degree-level graduate student

                                   36  Master's degree-level graduate student

                                   46  Doctoral (PhD, EdD) degree-level graduate student; equivalent to IPEDS Doctoral

                                        Research/Scholarship

                                   21  Student is pursuing subsequent bachelor's degree

   


 

Field Name:                             CORE

    Descriptor Long:                   Completed CBHE High School Curriculum Core

    Field Position:                       E: 154

    Field Length:                         1

    Field Status:                          Deprecated

    Definition:                             Dichotomous flag to indicate if a student has completed the Coordinating

                                                 Board for Higher Education-recommended high school core curriculum

    Comments:                           This field is required for all first-time undergraduates. 

                                                 For the high school graduating classes of 2010 and beyond, the CBHE

                                                 Recommended High School Core Curriculum is available in the hyperlink

                                                 resources field.

    Hyperlink Resources:             http://www.dhe.mo.gov/policies/hs-core.php

    Manual Year:                         2012

    Codeset Name:                     DEPRECATED9

    CodesetFormat:                    #

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     9  Variable is deprecated please use "9"


    Field Name:                         CORELEC

    Descriptor Long:                   Number of High School Core Electives in Other Disciplines

    Field Position:                       E: 165-166

    Field Length:                         2

    Field Status:                          Current

    Definition:                             Total number of courses, or units, of foreign language study, computer

                                                 science with a prerequisite of algebra I, state or international history, or

                                                 signing for the hearing impaired, that the student took which apply to the

                                                 CBHE-recommended high school curriculum for admission to a Missouri

                                                 public four-year college or university.

    Comments:

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     HSCOURSE

    CodesetFormat:                    #v#

    CodesetComments:              Two digit value of actual number of years with an implied decimal included

                                                 (#v#).  Used for CORELECT, FLELECT, HSENGCRS, HSMATCRS, HSSCICRS,

                                                 HSSSTCRS, HSVPARCRS.  Number of years with implied decimal.

    CodesetExample:                  3 semester of course = 15

        Value                       Description

                                   00  None

                   10 to highest  Acceptable values, Number of years, implied decimal (#v#)

                                   99  Unknown if student took such courses, not equivalent to None

   


 

Field Name:                             CRTRAN1E/R

    Descriptor Long:                   Initial Credit Hours a Receiving Institution Accepts in Transfer For A First-

    Field Position:                       E: 108-111; R: 111-114

    Field Length:                         4

    Field Status:                          Current

    Definition:                             Number of initial credit hours a first-time transfer or first-time student

                                                 receives in transfer from institutions previously attended.

    Comments:                           This field is limited to the number of transfer credits the student was

                                                 awarded the first time the student transfers to an institution.  Once this

                                                 field is completed, the value reported should not change.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     CRTRAN

    CodesetFormat:                    ###v#

    CodesetComments:              Four digit value of hours with implied decimal included (##v#).  Include

                                                 leading 0s

    CodesetExample:                  30 credit hours=0300

        Value                       Description

                               0000  No Transfer Credits Recorded/Accepted

               0005 to highest  Acceptable Values for Credit Transfer


    Field Name:                         CRTRAN2E/R

    Descriptor Long:                   Total Transfer Credit Hours Accumulated

    Field Position:                       E: 112-115; R: 115-118

    Field Length:                         4

    Field Status:                          Current

    Definition:                             Total number of transferred credit hours a student has received, at any

                                                 time, from an institution other than the institution in which the student is

                                                 currently enrolled.

    Comments:                           If a student is a new transfer in the fall and the institution accepts 36

                                                 credits in transfer, both the CRTRAN1R and CRTRAN2R fields would contain

                                                 the value '360'. Should the student attend another institution the following

                                                 summer and receives 12 hours of credit that is transferred to the

                                                 institution, the student record for CRTRAN1R would remain unchanged with

                                                 a value of '360', however, the additional 12 hours would be added to

                                                 CRTRAN2R reflecting that the student now has a total of 48 hours, '480',

                                                 transfer credit hours.

                                                

                                                 Report only those hours consistent with or applied to the level/degree

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     CRTRAN

    CodesetFormat:                    ###v#

    CodesetComments:              Four digit value of hours with implied decimal included (##v#).  Include

                                                 leading 0s

    CodesetExample:                  30 credit hours=0300

        Value                       Description

                               0000  No Transfer Credits Recorded/Accepted

               0005 to highest  Acceptable Values for Credit Transfer


    Field Name:                         CUMCREDE/R

    Descriptor Long:                   Cumulative Credit Hours

    Field Position:                       E: 98-101; R: 101-104

    Field Length:                         4

    Field Status:                          Current

    Definition:                             Cumulative credit hours a student has earned for all the courses taken

                                                 during the student's collegiate career as recorded by the institution where

                                                 student is currently enrolled. Field should include all credit transcripted by

                                                 the institution,  including transfer credit and dual credit, while excluding

                                                 audited credit, and non-college level credit

    Comments:                           Report only those hours consistent with or applied to the level/degree

                                                 reported in CLEVEL/DEGREEST

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     CREDHOUR4

    CodesetFormat:                    ###v#

    CodesetComments:              Four digit value of hours with implied decimal included (##v#).  Include

                                                 leading 0s

    CodesetExample:                  30 credit hours=0300

        Value                       Description

               0000 to highest  Accepted Values (include leading/trailing 0s)

   


 

Field Name:                             CUMGPA

    Descriptor Long:                   Cumulative Grade Point Average (GPA)

    Field Position:                       R: 140-142

    Field Length:                         3

    Field Status:                          Current

    Definition:                             Cumulative college grade point average a student has earned for all the

                                                 courses taken during the student's collegiate career as transcripted by the

                                                 institution where the student is currently enrolled.

    Comments:                           Report only those GPA points consistent with or applied to the level/degree

                                                 reported in CLEVEL/DEGREEST

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     GPA

    CodesetFormat:                    #v##

    CodesetComments:              Three digit value with implied decimal to hundereths place (#v##)

    CodesetExample:                  GPA of 3.0=300

        Value                       Description

                                 000  Grade point average actually zero (use 999 for Not Applicable or not available yet)

                 001 to highest  Acceptable Values (include trailing 0s)

                                 999  No GPA, not applicable (pass/fail/audit coursework only or not currently available

                                        (e.g. incomplete)


    Field Name:                         DEGREEC

    Descriptor Long:                   Degree Level Conferred

    Field Position:                       C: 50-51

    Field Length:                         2

    Field Status:                          Current

    Definition:                             The level of the degree conferred to a student upon the copletion of a

                                                 degree or other formal award program of study.

    Comments:                           Records should report up to two majors per student, provided all awards

                                                 are conferred at the same degree level, and at the conclusion of the same

                                                 calendar year and term.  Awards at more than one degree level, or in more

                                                 than one term in the same reporting year, should be reported in separate

                                                 records.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEGREE

    CodesetFormat:                    ## or CC

    CodesetComments:              Used for DEGREEC, DEGREEST, and HIDEGREE.  70= Formal Award;

                                                 98=Unknown, N/A, valid only for DEGREEST and HIDEGREE; 99=No college

                                                 level degree held, valid only for HIDEGREE

    CodesetExample:

        Value                       Description

                                   70  OTHER FORMAL AWARD:  Recognition in writing by an institution to the student for

                                        the completion of a program of courses that has been approved by the institution's

                                        governing board which cannot be classified by one of the following certificates,

                                        diplomas, or degrees.

                                   11  CERTIFICATE/AWARD/DIPLOMA LESS THAN ONE SEMESTER: An award for the successful

                                         completion of a course of study or program offered by a postsecondary education

                                        institution that covers a time span of one semester or less.

                                   20  CERTIFICATE/AWARD/DIPLOMA LESS THAN ONE YEAR: An award for the successful

                                        completion of a course of study or program offered by a postsecondary education

                                        institution that covers any time span less than one academic year. Requires

                                        completion of an organized program of study at the postsecondary level in less than

                                         1 academic year (2 semesters or 3 quarters) or in less than 900 contact hours by a

                                        student enrolled full-time.

                                   21  CERTIFICATE/AWARD/DIPLOMA OF AT LEAST 1 BUT LESS THAN 2 YEARS: An award for the

                                         successful completion of a course of study or program at the postsecondary level,

                                        requiring at least 1 but less than 2 full-time equivalent academic years, or designed

                                         for completion in at least 30 but less than 60 credit hours, or in at least 900 but

                                        less than 1,800 contact hours.

                                   22  TWO-YEAR CERTIFICATE: An award for the successful completion of a course of study

                                        or program offered by a postsecondary education institution that covers 2 full-time

                                        equivalent academic years, or completion of 60 credit hours or 1,800 contact hours.

                                   24  CERTIFICATE/AWARD/DIPLOMA OF MORE THAN 2 BUT LESS THAN 4 YEARS: An award for

                                        the successful completion of a course of study or program offered by a

                                        postsecondary education institution that covers any time span greater than two

                                        but less than four academic years. Requires completion of an organized program of

                                        study at the postsecondary level in at least 2 but less than 4 full-time equivalent

                                        academic years, or designed for completion in at least 60 but less than 120 credit

                                        hours, or in at least 1,800 but less than 3,600 contact hours.


                                   31  ASSOCIATE of ARTS: The degree granted upon completion of an educational program

                                        less than baccalaureate level, requiring at least 2 but less than 4 academic years of

                                         college work.

                                   32  ASSOCIATE of SCIENCE: The degree granted upon completion of an educational

                                        program less than baccalaureate level, requiring at least 2 but less than 4 years of

                                        college work.

                                   33  ASSOCIATE OF APPLIED SCIENCE: The degree granted upon completion of a program

                                        less than baccalaureate level, requiring at least 2 but less than 4 years of college

                                   34  ASSOCIATE OF ARTS IN TEACHING (NEW 2010):  The degree granted upon completion

                                        of an educational program less than baccalaureate level, requiring at least two but

                                        less than four academic years of college work

                                   23  ASSOCIATE DEGREE (other): The degree granted upon completion of an educational

                                        program less than baccalaureate level, requiring at least two but less than four

                                        academic years of college work. This degree consists of all associate degrees with

                                        the exception of the AA, AS, AAS and AAT degrees.

                                   25  BACHELOR'S DEGREE: Any earned academic degree carrying the title of bachelor. An

                                        award that normally requires at least 4 but not more than 5 years of full-time

                                        equivalent college-level work. This includes ALL bachelor's degrees conferred in a

                                        cooperative or work-study plan or program. A cooperative plan provides for

                                        alternate class attendance and employment in business, industry, or government;

                                        thus, it allows the student to combine actual work experience with college studies.

                                        Also includes bachelor's degrees in which the normal 4 years of work is completed

                                   41  POSTBACCALAUREATE CERTIFICATE:  An award that requires completion of an

                                        organized program of study equivalent to 18 semester credit hours beyond the

                                        bachelor's. It is designed for persons who have completed a baccalaureate degree,

                                        but does not meet the requirements of a master’s degree.

                                   42  MASTER'S DEGREE: An award that requires the successful completion of a program of

                                        study of at least the full-time equivalent of 1 but no more than 2 academic years of

                                        work beyond the bachelor's degree. Any earned academic degree carrying the title

                                        of master. In liberal arts and sciences, the degree is customarily granted upon

                                        successful completion of one or two academic years of work beyond the bachelor's

                                        level. In professional fields, it is an advanced professional degree carrying the

                                        master's designation earned after the first professional degree (e.g., LLM, Master in

                                         Surgery, MS, Master of Science, MSW, Master of Social Work).

                                   43  EDUCATION SPECIALIST: A certificate requiring completion of an organized program

                                        of not less than 30 semester hours beyond the master's degree and enables

                                        persons to become certified as school counselors, school principals, school

                                        superintendents, and other specialty areas related to employment in elementary

                                   44  POST-MASTER’S CERTIFICATE:  An award that requires completion of an organized

                                        program of study equivalent to 24 semester credit hours beyond the master's

                                        degree, but does not meet the requirements of academic degrees at the doctor's

                                   45  DOCTORAL DEGREE: An earned academic degree carrying the title of doctor, e.g., PhD

                                         and EdD. Not to be included are first professional degrees such as MD or DDS. 

                                        Equivalent to IPEDS "Doctor's Degree: Research/Scholarship"

                                   60  FIRST PROFESSIONAL DEGREE: A student enrolled in a graduate-level first

                                        professional degree program. A student enrolled in an undergraduate pre-

                                        professional curriculum or a student in one of the first two years corresponding to

                                        the undergraduate freshman or sophomore year of an integrated graduate

                                        professional degree program should be classified as a lower division student and

                                        not as a first professional student.  Equivalent to IPEDS "Doctor's Degree-

                                   98  Unknown, N/A, Institutions is unaware of the highest degree sought by student

                                        (valid only with DEGREEST and HIDEGREE)

                                   99  No College-level degree held (valid only with HIDEGREE)


    Field Name:                         DEGREEST

    Descriptor Long:                   Degree Level Sought

    Field Position:                       E: 64-65; R: 64-65

    Field Length:                         2

    Field Status:                          Current

    Definition:                             The highest degree level a student is currently working toward, and is

                                                 intending to complete.

    Comments:                           Students should be coded according to the highest degree level the student

                                                 is currently working toward;  e.g. students enrolled in concurrent

                                                 baccalaureate and master's programs should be coded at the master's level

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEGREE

    CodesetFormat:                    ## or CC

    CodesetComments:              Used for DEGREEC, DEGREEST, and HIDEGREE.  70= Formal Award;

                                                 98=Unknown, N/A, valid only for DEGREEST and HIDEGREE; 99=No college

                                                 level degree held, valid only for HIDEGREE

    CodesetExample:

        Value                       Description

                                   70  OTHER FORMAL AWARD:  Recognition in writing by an institution to the student for

                                        the completion of a program of courses that has been approved by the institution's

                                        governing board which cannot be classified by one of the following certificates,

                                        diplomas, or degrees.

                                   11  CERTIFICATE/AWARD/DIPLOMA LESS THAN ONE SEMESTER: An award for the successful

                                         completion of a course of study or program offered by a postsecondary education

                                        institution that covers a time span of one semester or less.

                                   20  CERTIFICATE/AWARD/DIPLOMA LESS THAN ONE YEAR: An award for the successful

                                        completion of a course of study or program offered by a postsecondary education

                                        institution that covers any time span less than one academic year. Requires

                                        completion of an organized program of study at the postsecondary level in less than

                                         1 academic year (2 semesters or 3 quarters) or in less than 900 contact hours by a

                                        student enrolled full-time.

                                   21  CERTIFICATE/AWARD/DIPLOMA OF AT LEAST 1 BUT LESS THAN 2 YEARS: An award for the

                                         successful completion of a course of study or program at the postsecondary level,

                                        requiring at least 1 but less than 2 full-time equivalent academic years, or designed

                                         for completion in at least 30 but less than 60 credit hours, or in at least 900 but

                                        less than 1,800 contact hours.

                                   22  TWO-YEAR CERTIFICATE: An award for the successful completion of a course of study

                                        or program offered by a postsecondary education institution that covers 2 full-time

                                        equivalent academic years, or completion of 60 credit hours or 1,800 contact hours.

                                   24  CERTIFICATE/AWARD/DIPLOMA OF MORE THAN 2 BUT LESS THAN 4 YEARS: An award for

                                        the successful completion of a course of study or program offered by a

                                        postsecondary education institution that covers any time span greater than two

                                        but less than four academic years. Requires completion of an organized program of

                                        study at the postsecondary level in at least 2 but less than 4 full-time equivalent

                                        academic years, or designed for completion in at least 60 but less than 120 credit

                                        hours, or in at least 1,800 but less than 3,600 contact hours.


                                   31  ASSOCIATE of ARTS: The degree granted upon completion of an educational program

                                        less than baccalaureate level, requiring at least 2 but less than 4 academic years of

                                         college work.

                                   32  ASSOCIATE of SCIENCE: The degree granted upon completion of an educational

                                        program less than baccalaureate level, requiring at least 2 but less than 4 years of

                                        college work.

                                   33  ASSOCIATE OF APPLIED SCIENCE: The degree granted upon completion of a program

                                        less than baccalaureate level, requiring at least 2 but less than 4 years of college

                                   34  ASSOCIATE OF ARTS IN TEACHING (NEW 2010):  The degree granted upon completion

                                        of an educational program less than baccalaureate level, requiring at least two but

                                        less than four academic years of college work

                                   23  ASSOCIATE DEGREE (other): The degree granted upon completion of an educational

                                        program less than baccalaureate level, requiring at least two but less than four

                                        academic years of college work. This degree consists of all associate degrees with

                                        the exception of the AA, AS, AAS and AAT degrees.

                                   25  BACHELOR'S DEGREE: Any earned academic degree carrying the title of bachelor. An

                                        award that normally requires at least 4 but not more than 5 years of full-time

                                        equivalent college-level work. This includes ALL bachelor's degrees conferred in a

                                        cooperative or work-study plan or program. A cooperative plan provides for

                                        alternate class attendance and employment in business, industry, or government;

                                        thus, it allows the student to combine actual work experience with college studies.

                                        Also includes bachelor's degrees in which the normal 4 years of work is completed

                                   41  POSTBACCALAUREATE CERTIFICATE:  An award that requires completion of an

                                        organized program of study equivalent to 18 semester credit hours beyond the

                                        bachelor's. It is designed for persons who have completed a baccalaureate degree,

                                        but does not meet the requirements of a master’s degree.

                                   42  MASTER'S DEGREE: An award that requires the successful completion of a program of

                                        study of at least the full-time equivalent of 1 but no more than 2 academic years of

                                        work beyond the bachelor's degree. Any earned academic degree carrying the title

                                        of master. In liberal arts and sciences, the degree is customarily granted upon

                                        successful completion of one or two academic years of work beyond the bachelor's

                                        level. In professional fields, it is an advanced professional degree carrying the

                                        master's designation earned after the first professional degree (e.g., LLM, Master in

                                         Surgery, MS, Master of Science, MSW, Master of Social Work).

                                   43  EDUCATION SPECIALIST: A certificate requiring completion of an organized program

                                        of not less than 30 semester hours beyond the master's degree and enables

                                        persons to become certified as school counselors, school principals, school

                                        superintendents, and other specialty areas related to employment in elementary

                                   44  POST-MASTER’S CERTIFICATE:  An award that requires completion of an organized

                                        program of study equivalent to 24 semester credit hours beyond the master's

                                        degree, but does not meet the requirements of academic degrees at the doctor's

                                   45  DOCTORAL DEGREE: An earned academic degree carrying the title of doctor, e.g., PhD

                                         and EdD. Not to be included are first professional degrees such as MD or DDS. 

                                        Equivalent to IPEDS "Doctor's Degree: Research/Scholarship"

                                   60  FIRST PROFESSIONAL DEGREE: A student enrolled in a graduate-level first

                                        professional degree program. A student enrolled in an undergraduate pre-

                                        professional curriculum or a student in one of the first two years corresponding to

                                        the undergraduate freshman or sophomore year of an integrated graduate

                                        professional degree program should be classified as a lower division student and

                                        not as a first professional student.  Equivalent to IPEDS "Doctor's Degree-

                                   98  Unknown, N/A, Institutions is unaware of the highest degree sought by student

                                        (valid only with DEGREEST and HIDEGREE)

                                   99  No College-level degree held (valid only with HIDEGREE)


    Field Name:                         DISTANCE

    Descriptor Long:                   Distance Learning Credit Hours

    Field Position:                       E: 323-325; R: 259-261

    Field Length:                         3

    Field Status:                          Current

    Definition:                             Number of credit hours enrolled in predominantly distance learning

                                                 courses.

                                                

                                                 Coursework should be classified as distance learning if the predominance of

                                                  the instruction takes place through a non-face-to-face modality in which

                                                 the instructor and students are separated by time, location, or both.

                                                 Education or training courses are delivered to remote locations via

                                                 synchronous or asynchronous means of instruction, including written

                                                 correspondence, text, graphics, audio- and videotape, CD-ROM, online

                                                 learning, audio- and videoconferencing, interactive TV, and FAX.

                                                 Predominance should exceed 50% of the time a traditional course would

    Comments:

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     CREDHOUR3

    CodesetFormat:                    ##v#

    CodesetComments:              Three digit value of actual number of hours with an implied decimal

                                                 included (##v#).

    CodesetExample:                  16.5 credit hours=165; 12 credit hours=120

        Value                       Description

                 000 to highest  Acceptable Values (include leading 0s).  Implied decimal ##v#

   


 

Field Name:                             DOBIRTH

    Descriptor Long:                   Date of Birth

    Field Position:                       E: 48-55; R: 48-55; C: 138-145

    Field Length:                         8

    Field Status:                          Current

    Definition:                             Student's date of birth

    Comments:                           If the student's date of birth is not known, then zero-fill this field. If the date

                                                 of birth is known, the field should be filled with the first four digits indicating

                                                  the year of birth, followed by two digits for the numeric abbreviation of the

                                                 month of birth, followed by the final two digits indicating the day of birth

                                                 (YYYYMMDD). For example, a date of birth of October 11, 1986 should be

                                                 coded '19861011'.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DOBIRTH

    CodesetFormat:                    ########

    CodesetComments:              Eight-digit value for date YYYYMMDD

    CodesetExample:                  October 11, 1986 = 19861011

        Value                       Description

                    19000101 to Acceptable Values (YYYYMMDD)

                        99999999  Unknown, Institution does not have information to populate this field

   


 

Field Name:                             DSSTATUS

    Descriptor Long:                   Degree-Seeking Status

    Field Position:                       E: 86; R: 86

    Field Length:                         1

    Field Status:                          Current

    Definition:                             Status of a student enrolled in courses for credit who is recognized by the

                                                 institution as seeking, or not seeking, a formal award at the reporting

                                                 institution. At the undergraduate level, this is intended to include those

                                                 enrolled in vocational/occupational programs.

    Comments:                           This field identifies whether a student is seeking a certificate, diploma,

                                                 degree, or other formal award at the reporting institution. Students seeking

                                                 a degree or other formal award are those enrolled in courses for credit and

                                                 who are recognized by the reporting institution as seeking a degree or other

                                                 formal award.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DSSTATUS

    CodesetFormat:                    #

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     0  Unknown, Institution does not have information to populate this field

                                     1  Degree-Seeking

                                     2  Non-Degree-Seeking

   


 

Field Name:                             EACTCOM

    Descriptor Long:                   Equacted ACT Composite Score

    Field Position:                       E: 177

    Field Length:                         1

    Field Status:                          Current

    Definition:                             Identifies students for whom the ACT Composite Score reorted in the

                                                 ACTCOM field has been equated based on SAT Math (SATMAT) and SAT Verbal

                                                 (SATVER) scores.

    Comments:                           ACT/SAT Concordance information is available in the hyperlink resources

    Hyperlink Resources:             http://www.act.org/aap/concordance/

    Manual Year:                         2012

    Codeset Name:                     EACTCOM

    CodesetFormat:                    #

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     0  Not Applicable

                                     1  Any ACT scores reported for this student are based on ACT testing.

                                     2  ACT Composite Score (ACTCOM) equated based on SAT testing.

   


 

Field Name:                             FICECODE

    Descriptor Long:                   FICE College Code

    Field Position:                       E: 3-8; R: 3-8; C: 3-8

    Field Length:                         6

    Field Status:                          Current

    Definition:                             FICE code formerly used to identify American colleges and universities.

    Comments:                           List of all FICE codes, where available, for all Missouri institutions available

                                                 in Hyperlinke Resources

    Hyperlink Resources:             http://www.dhe.mo.gov/data/emsas/meta/FICE_IPEDS.xls

    Manual Year:                         2012

    Codeset Name:                     STRINGNONE

    CodesetFormat:

    CodesetComments:

    CodesetExample:

        Value                       Description

                                        String variable, no codeset value information available

   


 

Field Name:                             FILETYPE

    Descriptor Long:                   File Type

    Field Position:                       E: 1-2; R: 1-2; C: 1-2;

    Field Length:                         2

    Field Status:                          Current

    Definition:                             Indicates which record is being reported

    Comments:

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     FILETYPE

    CodesetFormat:                    ##

    CodesetComments:

    CodesetExample:

        Value                       Description

                                   01  Fall Enrollment

                                   03  Term Registration

                                   05  Degree Completion


    Field Name:                         FIRSTNAM

    Descriptor Long:                   First Name

    Field Position:                       E: 242-271; R: 178-207; C: 102-131

    Field Length:                         30

    Field Status:                          Current

    Definition:                             Student's first name

    Comments:                           May include punctuation (e.g. hyphen)

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     STRINGNONE

    CodesetFormat:

    CodesetComments:

    CodesetExample:

        Value                       Description

                                        String variable, no codeset value information available


    Field Name:                         FLELECT

    Descriptor Long:                   Number of Foreign Language Courses

    Field Position:                       E: 210-211

    Field Length:                         2

    Field Status:                          Current

    Definition:                             The number of courses, or units, of foreign language study, that the student

                                                 took which apply to the CBHE-recommended high school curriculum for

                                                 admission to a Missouri public four-year college or university.

    Comments:                           This field is required for all first-time undergraduates.  High school foreign

                                                 language courses applicable to the CBHE recommended high school

                                                 electives include course such as:  (1) Chinese, (2) French, (3) German, (4)

                                                 Greek, (5) Hebrew, (6) Italian, (7) Japanese, (8) Latin, (9) Russian, and (10)

                                                 Spanish.  Any language spoken by citizens of a non-English-speaking country

                                                 applies to the foreign language elective.

                                                

                                                 Record in this field the number of units of foreign language, defined as one

                                                 full year of study, that are applicable to the CBHE-recommended high school

                                                  core curriculum electives. For example, a student taking two (2) years of

                                                 high school German would have a '20' recorded in this field. A student taking

                                                  three and one-half years of Russian and one year of Spanish would have '45'

                                                 (4.5 years) recorded in this field.  Includes an implied decimal (9v9).

                                                

                                                 The high school foreign language courses applicable to the Coordinating

                                                 Board's recommended high school electives typically include such courses

                                                 as: (1) Chinese, (2) French, (3) German, (4) Greek, (5) Hebrew, (6) Italian, (7)

                                                 Japanese, (8) Latin, (9) Russian, and (10) Spanish.  Any language spoken by

                                                 citizens of a non-English-speaking country applies to the foreign language

                                                 elective.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     HSCOURSE

    CodesetFormat:                    #v#

    CodesetComments:              Two digit value of actual number of years with an implied decimal included

                                                 (#v#).  Used for CORELECT, FLELECT, HSENGCRS, HSMATCRS, HSSCICRS,

                                                 HSSSTCRS, HSVPARCRS.  Number of years with implied decimal.

    CodesetExample:                  3 semester of course = 15

        Value                       Description

                                   00  None

                   10 to highest  Acceptable values, Number of years, implied decimal (#v#)

                                   99  Unknown if student took such courses, not equivalent to None


    Field Name:                         FTEE/R

    Descriptor Long:                   Full-Time Equivalent Enrollment

    Field Position:                       E: 92-94; R: 92-94

    Field Length:                         3

    Field Status:                          Current

    Definition:                             This field may be used to assign a full-time equivalent enrollment value to

                                                 first-professional students (but not undergraduate or graduate students),

                                                 for whom full-time enrollment status may vary by program.

    Comments:

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     FTE

    CodesetFormat:                    #v##

    CodesetComments:              Implied decimal between first and second digits.  This field for first-

                                                 professional students only

                                                

                                                 Value 999 should be used for all non-first-professionals level students, and

                                                 first-professional students with no adjustment required.  Current MDHE

                                                 methodology treats all First professional students as 1 FTE except law

                                                 students which uses the following formula: (TOTRMHRE+AUDTRME)/15.

    CodesetExample:                  Full-time 1.0 = 100; Half-time .5 = 050

        Value                       Description

                 000 to highest  Acceptable values (First Professional Only)

                                 999  Not Applicable

   


 

Field Name:                             FTPTOVR

    Descriptor Long:                   Full-time / Part-time Override

    Field Position:                       E: 90; R: 90

    Field Length:                         1

    Field Status:                          Current

    Definition:                             This field may be used to over-ride the calculated full-time/ part-time

                                                 enrollment status of first-professional and graduate level students (but not

                                                 undergraduate students), for whom full-time enrollment status may vary by

                                                 program

    Comments:

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     FTPTOVR

    CodesetFormat:                    #

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     0  Not Applicable, FTPTOVR should not be used to determine student's full-/part-time

                                        enrollment status

                                     1  Student should be coded/reported as part-time

                                     2  Student should be coded/reported as full-time

   


 

Field Name:                             GENDER

    Descriptor Long:                   Gender

    Field Position:                       E: 45; R: 45; C: 45

    Field Length:                         1

    Field Status:                          Current

    Definition:                             Gender of the student

    Comments:

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     Gender

    CodesetFormat:                    C

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     F  Female

                                   M  Male

                                    U  Unknown

   


 

Field Name:                             GEODOMI

    Descriptor Long:                   Geographic Origin (Domicile)

    Field Position:                       E: 312-316; R: 248-252

    Field Length:                         5

    Field Status:                          Current

    Definition:                             The geographic origin of a student at the time of initial admission to the

                                                 institution as a first-time student or first-time transfer student.

    Comments:                           This code should not change for undergraduate students; however, out-of-

                                                 state undergraduate completers at Missouri institutions who re-enroll as

                                                 graduate or first-professional students may be coded as Missouri students,

                                                 provided all requirements of CBHE policy on student residency have been

                                                 met (see Hyperlink Resources).

    Hyperlink Resources:             http://www.dhe.mo.gov/files/research/emsas/GEODOMI.xls;

    Manual Year:                         2012

    Codeset Name:                     GEODOMI

    CodesetFormat:                    #####

    CodesetComments:

    CodesetExample:

        Value                       Description

                29001 to 29229  Valid Missouri county codes (use 29000 for Missouri unknown county)

                01000 to 56000  Valid US state codes (use 29000 for Missouri unknown county)

                60000 to 78000  US Territories

                00004 to 00894  Foreign Countries

                              99999  Unknown Foreign Countries

                              99999  Unknown, Institution does not have information to populate this field


    Field Name:                         GRDTRMR

    Descriptor Long:                   Total Graded Credit Hours

    Field Position:                       R: 98-100

    Field Length:                         3

    Field Status:                          Current

    Definition:                             Total number of graded credit hours a student has earned during the term

                                                 being reported.

    Comments:                           Graded credit hours  is defined as hours for which a student is expected to

                                                 receive a letter grade, e.g. A, B, C, D, F.  Excluded from the graded term credit

                                                  hours are those credit hours associated with courses for which a student is

                                                 expected to receive a grade of Pass/Fail or Satisfactory/Unsatisfactory

                                                 completion or those credit hours associated with the courses the student is

                                                  auditing. Thus, in most cases, the total term credit hours (TOTRMHRR) and

                                                 graded credit hours (GRDTRMR) will be the same. However, in some

                                                 instances, the total graded credit hours may be less given the fact that

                                                 many students take courses Pass/Fail or for some other recognition of

                                                 course completion other than a letter grade.

                                                

                                                 Depending on how an institution treats remedial mathematics, remedial

                                                 English, remedial reading, non-college-level and dual enrollment credits,

                                                 these too might be included in this total graded credit hour field. Thus, this

                                                 field should include the numerical value of the total graded credits the

                                                 institution has recorded on its files for the student during the term being

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     CREDHOUR3

    CodesetFormat:                    ##v#

    CodesetComments:              Three digit value of actual number of hours with an implied decimal

                                                 included (##v#).

    CodesetExample:                  16.5 credit hours=165; 12 credit hours=120

        Value                       Description

                 000 to highest  Acceptable Values (include leading 0s).  Implied decimal ##v#


    Field Name:                         HIDEGREE

    Descriptor Long:                   Highest Degree Held

    Field Position:                       E: 62-63; R: 62-63; C: 48-49

    Field Length:                         2

    Field Status:                          Current

    Definition:                             the highest degree a student has been awarded by either the reporting

                                                 institution or another institution.

    Comments:

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEGREE

    CodesetFormat:                    ## or CC

    CodesetComments:              Used for DEGREEC, DEGREEST, and HIDEGREE.  70= Formal Award;

                                                 98=Unknown, N/A, valid only for DEGREEST and HIDEGREE; 99=No college

                                                 level degree held, valid only for HIDEGREE

    CodesetExample:

        Value                       Description

                                   70  OTHER FORMAL AWARD:  Recognition in writing by an institution to the student for

                                        the completion of a program of courses that has been approved by the institution's

                                        governing board which cannot be classified by one of the following certificates,

                                        diplomas, or degrees.

                                   11  CERTIFICATE/AWARD/DIPLOMA LESS THAN ONE SEMESTER: An award for the successful

                                         completion of a course of study or program offered by a postsecondary education

                                        institution that covers a time span of one semester or less.

                                   20  CERTIFICATE/AWARD/DIPLOMA LESS THAN ONE YEAR: An award for the successful

                                        completion of a course of study or program offered by a postsecondary education

                                        institution that covers any time span less than one academic year. Requires

                                        completion of an organized program of study at the postsecondary level in less than

                                         1 academic year (2 semesters or 3 quarters) or in less than 900 contact hours by a

                                        student enrolled full-time.

                                   21  CERTIFICATE/AWARD/DIPLOMA OF AT LEAST 1 BUT LESS THAN 2 YEARS: An award for the

                                         successful completion of a course of study or program at the postsecondary level,

                                        requiring at least 1 but less than 2 full-time equivalent academic years, or designed

                                         for completion in at least 30 but less than 60 credit hours, or in at least 900 but

                                        less than 1,800 contact hours.

                                   22  TWO-YEAR CERTIFICATE: An award for the successful completion of a course of study

                                        or program offered by a postsecondary education institution that covers 2 full-time

                                        equivalent academic years, or completion of 60 credit hours or 1,800 contact hours.

                                   24  CERTIFICATE/AWARD/DIPLOMA OF MORE THAN 2 BUT LESS THAN 4 YEARS: An award for

                                        the successful completion of a course of study or program offered by a

                                        postsecondary education institution that covers any time span greater than two

                                        but less than four academic years. Requires completion of an organized program of

                                        study at the postsecondary level in at least 2 but less than 4 full-time equivalent

                                        academic years, or designed for completion in at least 60 but less than 120 credit

                                        hours, or in at least 1,800 but less than 3,600 contact hours.

                                   31  ASSOCIATE of ARTS: The degree granted upon completion of an educational program

                                        less than baccalaureate level, requiring at least 2 but less than 4 academic years of

                                         college work.


                                   32  ASSOCIATE of SCIENCE: The degree granted upon completion of an educational

                                        program less than baccalaureate level, requiring at least 2 but less than 4 years of

                                        college work.

                                   33  ASSOCIATE OF APPLIED SCIENCE: The degree granted upon completion of a program

                                        less than baccalaureate level, requiring at least 2 but less than 4 years of college

                                   34  ASSOCIATE OF ARTS IN TEACHING (NEW 2010):  The degree granted upon completion

                                        of an educational program less than baccalaureate level, requiring at least two but

                                        less than four academic years of college work

                                   23  ASSOCIATE DEGREE (other): The degree granted upon completion of an educational

                                        program less than baccalaureate level, requiring at least two but less than four

                                        academic years of college work. This degree consists of all associate degrees with

                                        the exception of the AA, AS, AAS and AAT degrees.

                                   25  BACHELOR'S DEGREE: Any earned academic degree carrying the title of bachelor. An

                                        award that normally requires at least 4 but not more than 5 years of full-time

                                        equivalent college-level work. This includes ALL bachelor's degrees conferred in a

                                        cooperative or work-study plan or program. A cooperative plan provides for

                                        alternate class attendance and employment in business, industry, or government;

                                        thus, it allows the student to combine actual work experience with college studies.

                                        Also includes bachelor's degrees in which the normal 4 years of work is completed

                                   41  POSTBACCALAUREATE CERTIFICATE:  An award that requires completion of an

                                        organized program of study equivalent to 18 semester credit hours beyond the

                                        bachelor's. It is designed for persons who have completed a baccalaureate degree,

                                        but does not meet the requirements of a master’s degree.

                                   42  MASTER'S DEGREE: An award that requires the successful completion of a program of

                                        study of at least the full-time equivalent of 1 but no more than 2 academic years of

                                        work beyond the bachelor's degree. Any earned academic degree carrying the title

                                        of master. In liberal arts and sciences, the degree is customarily granted upon

                                        successful completion of one or two academic years of work beyond the bachelor's

                                        level. In professional fields, it is an advanced professional degree carrying the

                                        master's designation earned after the first professional degree (e.g., LLM, Master in

                                         Surgery, MS, Master of Science, MSW, Master of Social Work).

                                   43  EDUCATION SPECIALIST: A certificate requiring completion of an organized program

                                        of not less than 30 semester hours beyond the master's degree and enables

                                        persons to become certified as school counselors, school principals, school

                                        superintendents, and other specialty areas related to employment in elementary

                                   44  POST-MASTER’S CERTIFICATE:  An award that requires completion of an organized

                                        program of study equivalent to 24 semester credit hours beyond the master's

                                        degree, but does not meet the requirements of academic degrees at the doctor's

                                   45  DOCTORAL DEGREE: An earned academic degree carrying the title of doctor, e.g., PhD

                                         and EdD. Not to be included are first professional degrees such as MD or DDS. 

                                        Equivalent to IPEDS "Doctor's Degree: Research/Scholarship"

                                   60  FIRST PROFESSIONAL DEGREE: A student enrolled in a graduate-level first

                                        professional degree program. A student enrolled in an undergraduate pre-

                                        professional curriculum or a student in one of the first two years corresponding to

                                        the undergraduate freshman or sophomore year of an integrated graduate

                                        professional degree program should be classified as a lower division student and

                                        not as a first professional student.  Equivalent to IPEDS "Doctor's Degree-

                                   98  Unknown, N/A, Institutions is unaware of the highest degree sought by student

                                        (valid only with DEGREEST and HIDEGREE)

                                   99  No College-level degree held (valid only with HIDEGREE)


    Field Name:                         HSCODE

    Descriptor Long:                   High School Code

    Field Position:                       E: 130-135

    Field Length:                         6

    Field Status:                          Current

    Definition:                             A 6-digit number assigned by ACT that identifies the high school that awards

                                                 the high school diploma to a student.

    Comments:                           See the link in Hyperlink Resources for High School codes.  This field is

                                                 required for all first-time undergraduates. The American College Testing

                                                 (ACT) codes are used for public and private high schools.

    Hyperlink Resources:             http://www.actstudent.org/regist/lookuphs.html

    Manual Year:                         2012

    Codeset Name:                     HSCODE

    CodesetFormat:                    ######

    CodesetComments:

    CodesetExample:

        Value                       Description

                                        Valid ACT Codes        Valid ACT Codes

                                        999995          A student graduating from an unaccredited high school

                                        999996          A student who completed secondary education through home schooling

                                        999997          A student admitted on the basis of a passing Ability to Benefit Test

                                        999998          A student admitted on the basis of a passing General Equivalency Diploma (GED)

                                        examination score

                                        999999          Not a high school graduate, does not have a passing GED examination score, an ABT

                                        score, or not home schooled.

                                        999994          Unknown

   


 

Field Name:                             HSCRANK

    Descriptor Long:                   High School Class Rank

    Field Position:                       E: 146-149

    Field Length:                         4

    Field Status:                          Current

    Definition:                             The ranked position of the student among his or her high school graduating

                                                 class.  This field is required for all first-time undergraduates.

    Comments:

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     HSSIZE

    CodesetFormat:                    ####

    CodesetComments:

    CodesetExample:                  Student Body Size or Rank 350 = 0350

        Value                       Description

                                        0000 Unknown, Institution does not have information to populate this field

                                        0001 to highest         Acceptable Values (include leading 0s)


    Field Name:                         HSCSIZE

    Descriptor Long:                   High School Class Size

    Field Position:                       E: 142-245

    Field Length:                         4

    Field Status:                          Current

    Definition:                             The number of students in the reported student's high school graduating

    Comments:

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     HSSIZE

    CodesetFormat:                    ####

    CodesetComments:

    CodesetExample:                  Student Body Size or Rank 350 = 0350

        Value                       Description

                                        0000 Unknown, Institution does not have information to populate this field

                                        0001 to highest         Acceptable Values (include leading 0s)

   


 

Field Name:                             HSENGCRS

    Descriptor Long:                   Number of High School English Courses

    Field Position:                       E:  155-156

    Field Length:                         2

    Field Status:                          Current

    Definition:                             The total number of high school English courses or units the student took

                                                 which apply to the CBHE-recommended high school curriculum for

                                                 admission to a Missouri public four-year college or university. One unit

                                                 equals a year-long course.

    Comments:                           This field is required for all first-time undergraduates. 

                                                

                                                 For the high school graduating classes of 2008 and 2009, the CBHE

                                                 Recommended High School Core Curriculum is available in the Hyperlink

                                                 Resources field. 

                                                

                                                 For the high school graduating classes of 2010 and beyond, the CBHE

                                                 Recommended High School Core Curriculum is available in the hyperlink

                                                 resources field.

    Hyperlink Resources:             http://www.dhe.mo.gov/policies/hs-core.php

    Manual Year:                         2012

    Codeset Name:                     HSCOURSE

    CodesetFormat:                    #v#

    CodesetComments:              Two digit value of actual number of years with an implied decimal included

                                                 (#v#).  Used for CORELECT, FLELECT, HSENGCRS, HSMATCRS, HSSCICRS,

                                                 HSSSTCRS, HSVPARCRS.  Number of years with implied decimal.

    CodesetExample:                  3 semester of course = 15

        Value                       Description

                                        00     None

                                        10 to highest Acceptable values, Number of years, implied decimal (#v#)

                                        99     Unknown if student took such courses, not equivalent to None

   


 

Field Name:                             HSGRDYR

    Descriptor Long:                   Year of High School Graduation  - yyyymmdd

    Field Position:                       E: 136-141

    Field Length:                         6

    Field Status:                          Current

    Definition:                             “The calendar year and month in which the student completed (or is

                                                 expected to complete for high school students) their secondary education,

                                                 high school graduation, General Equivalency Diploma (GED) or Ability to

    Comments:                           This field is required for all first-time undergraduates. 

                                                

                                                 For the high school graduating classes of 2008 and 2009, the CBHE

                                                 Recommended High School Core Curriculum is available in the Hyperlink

                                                 Resources field. 

                                                

                                                 For the high school graduating classes of 2010 and beyond, the CBHE

                                                 Recommended High School Core Curriculum is available in the hyperlink

                                                 resources field.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     HSGRDYR

    CodesetFormat:                    ######

    CodesetComments:              Six-digit value for year and month (YYYYMM)

    CodesetExample:                  Passed GED June 2007 = 200706

        Value                       Description

                                        000000          Unknown

                                        YYYYMM       YYYYMM (e.g. 200706 = June 2007)


    Field Name:                         HSMATCRS

    Descriptor Long:                   Number of High School Math Courses

    Field Position:                       E: 157-158

    Field Length:                         2

    Field Status:                          Current

    Definition:                             The total number of courses, or units, of high school mathematics that the

                                                 student took which apply to the CBHE-recommended high school curriculum

                                                 for admission to a Missouri public four-year college or university.

    Comments:                           This field is required for all first-time undergraduates. 

                                                

                                                 For the high school graduating classes of 2008 and 2009, the CBHE

                                                 Recommended High School Core Curriculum is available in the Hyperlink

                                                 Resources field. 

                                                

                                                 For the high school graduating classes of 2010 and beyond, the CBHE

                                                 Recommended High School Core Curriculum is available in the hyperlink

                                                 resources field.

    Hyperlink Resources:             http://www.dhe.mo.gov/policies/hs-core.php

    Manual Year:                         2012

    Codeset Name:                     HSCOURSE

    CodesetFormat:                    #v#

    CodesetComments:              Two digit value of actual number of years with an implied decimal included

                                                 (#v#).  Used for CORELECT, FLELECT, HSENGCRS, HSMATCRS, HSSCICRS,

                                                 HSSSTCRS, HSVPARCRS.  Number of years with implied decimal.

    CodesetExample:                  3 semester of course = 15

        Value                       Description

                                        00     None

                                        10 to highest Acceptable values, Number of years, implied decimal (#v#)

                                        99     Unknown if student took such courses, not equivalent to None


    Field Name:                         HSPRNK

    Descriptor Long:                   High School Percentile Rank

    Field Position:                       E: 150-153

    Field Length:                         4

    Field Status:                          Current

    Definition:                             The percentile rank associated with a student's rank within the student's

                                                 high school graduating class.  (Class Size – Class Rank + .5)/Class Size, round

    Comments:                           Required for all first-time undergraduates and for transfer students with 23

                                                 or fewer credit hours accepted in transfer by the institution to which a

                                                 student has transferred.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     HSPRNK

    CodesetFormat:                    ###v#

    CodesetComments:              Four digit value with implied decimal included (##v#).  Include leading 0s

    CodesetExample:                  HS percentile rank 86.5 = 0865

        Value                       Description

                                        0000 to 1000  Acceptable Values (include leading 0s)

                                        9999 Unknown, Institution does not have information to populate this field

   


 

Field Name:                             HSSCICRS

    Descriptor Long:                   Number of High School Science Courses

    Field Position:                       E: 161-162

    Field Length:                         2

    Field Status:                          Current

    Definition:                             The total number of courses, or units, of high school science that the

                                                 student took which apply to the CBHE-recommended high school curriculum

                                                 for admission to a Missouri public four-year college or university.

    Comments:                           This field is required for all first-time undergraduates. 

                                                

                                                 For the high school graduating classes of 2008 and 2009, the CBHE

                                                 Recommended High School Core Curriculum is available in the Hyperlink

                                                 Resources field. 

                                                

                                                 For the high school graduating classes of 2010 and beyond, the CBHE

                                                 Recommended High School Core Curriculum is available in the hyperlink

                                                 resources field.

    Hyperlink Resources:             http://www.dhe.mo.gov/policies/hs-core.php

    Manual Year:                         2012

    Codeset Name:                     HSCOURSE

    CodesetFormat:                    #v#

    CodesetComments:              Two digit value of actual number of years with an implied decimal included

                                                 (#v#).  Used for CORELECT, FLELECT, HSENGCRS, HSMATCRS, HSSCICRS,

                                                 HSSSTCRS, HSVPARCRS.  Number of years with implied decimal.

    CodesetExample:                  3 semester of course = 15

        Value                       Description

                                        00     None

                                        10 to highest Acceptable values, Number of years, implied decimal (#v#)

                                        99     Unknown if student took such courses, not equivalent to None

   


 

Field Name:                             HSSSTCRS

    Descriptor Long:                   Number of High School Social Studies Courses

    Field Position:                       E: 159-160

    Field Length:                         2

    Field Status:                          Current

    Definition:                             The total number of courses, or units, of high school social studies that the

                                                 student took which apply to the CBHE-recommended high school curriculum

                                                 for admission to a Missouri public four-year college or university.

    Comments:                           This field is required for all first-time undergraduates. 

                                                

                                                 For the high school graduating classes of 2008 and 2009, the CBHE

                                                 Recommended High School Core Curriculum is available in the Hyperlink

                                                 Resources field. 

                                                

                                                 For the high school graduating classes of 2010 and beyond, the CBHE

                                                 Recommended High School Core Curriculum is available in the hyperlink

                                                 resources field.

    Hyperlink Resources:             http://www.dhe.mo.gov/policies/hs-core.php

    Manual Year:                         2012

    Codeset Name:                     HSCOURSE

    CodesetFormat:                    #v#

    CodesetComments:              Two digit value of actual number of years with an implied decimal included

                                                 (#v#).  Used for CORELECT, FLELECT, HSENGCRS, HSMATCRS, HSSCICRS,

                                                 HSSSTCRS, HSVPARCRS.  Number of years with implied decimal.

    CodesetExample:                  3 semester of course = 15

        Value                       Description

                                   00  None

                   10 to highest  Acceptable values, Number of years, implied decimal (#v#)

                                   99  Unknown if student took such courses, not equivalent to None


    Field Name:                         HSSTUDNT

    Descriptor Long:                   High School Student

    Field Position:                       E: 129; R: 132

    Field Length:                         1

    Field Status:                          Current

    Definition:                             Identifies students who are still enrolled in high school and have not

                                                 received, at the time of reporting, a high school diploma and are enrolled in

                                                 college-level classes at the reporting institution.

    Comments:                           This field includes students enrolled in dual enrollment and dual credit

                                                 courses either offered on-campus or in the high school as well as high

                                                 school students enrolled in on-campus courses for other reasons.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     HSSTUDNT

    CodesetFormat:                    #

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     Y  Yes, the student being reported is enrolled in high school and has not received a

                                        high school diploma.

                                    N  No, The student being reported is not enrolled in high school at the time of


    Field Name:                         HSVPARCRS

    Descriptor Long:                   Number of High School Visual/Performing Arts Courses

    Field Position:                       E: 163-164

    Field Length:                         2

    Field Status:                          Current

    Definition:                             The total number of courses, or units, of high school visual and performing

                                                 arts that the student took which apply to the CBHE-recommended high

                                                 school curriculum for admission to a Missouri public four-year college or

    Comments:                           This field is required for all first-time undergraduates. 

                                                

                                                 For the high school graduating classes of 2008 and 2009, the CBHE

                                                 Recommended High School Core Curriculum is available in the Hyperlink

                                                 Resources field. 

                                                

                                                 For the high school graduating classes of 2010 and beyond, the CBHE

                                                 Recommended High School Core Curriculum is available in the hyperlink

                                                 resources field.

    Hyperlink Resources:             http://www.dhe.mo.gov/policies/hs-core.php

    Manual Year:                         2012

    Codeset Name:                     HSCOURSE

    CodesetFormat:                    #v#

    CodesetComments:              Two digit value of actual number of years with an implied decimal included

                                                 (#v#).  Used for CORELECT, FLELECT, HSENGCRS, HSMATCRS, HSSCICRS,

                                                 HSSSTCRS, HSVPARCRS.  Number of years with implied decimal.

    CodesetExample:                  3 semester of course = 15

        Value                       Description

                                   00  None

                   10 to highest  Acceptable values, Number of years, implied decimal (#v#)

                                   99  Unknown if student took such courses, not equivalent to None

   


 

Field Name:                             LASTNAME

    Descriptor Long:                   Student's Last Name

    Field Position:                       E: 212-241; R: 148-177; C: 72-101

    Field Length:                         30

    Field Status:                          Current

    Definition:                             Student's last name

    Comments:                           May include punctuation (e.g. hyphen)

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     STRINGNONE

    CodesetFormat:

    CodesetComments:

    CodesetExample:

        Value                       Description

                                        String variable, no codeset value information available


    Field Name:                         LEGRES

    Descriptor Long:                   Legal Residence

    Field Position:                       E: 208

    Field Length:                         1

    Field Status:                          Current

    Definition:                             Student's present legal residence as determined in accordance with the

                                                 Residency Policy of the Coordinating Board and used as the basis for

                                                 institutional fee assessment policies.

    Comments:

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     LEGRES

    CodesetFormat:                    #

    CodesetComments:              The coding scheme contains two categories for four-year institutions and

                                                 three categories for two-year institutions. For four-year institutions, this

                                                 data element should be coded as either in-state or out-of-state; for two-

                                                 year institutions, three categories apply: (1) in-district, (2) in-state but out-

                                                 of-district, and (3) out-of-state.

    CodesetExample:

        Value                       Description

                                     1  4Y: In-State;  2Y: In-District

                                     2  2Y: In-state, Out-of-District (2Y only)

                                     3  Out-of-state (4Y and 2Y)

   


 

Field Name:                             LOCCDF

    Descriptor Long:                   Course Location

    Field Position:                       E: 209

    Field Length:                         1

    Field Status:                          Current

    Definition:                             Classification of a student as on- or off-campus, or in- or out-of-district,

                                                 based on the location where the majority of his/her credit hours are taken.

    Comments:

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     LOCCDF

    CodesetFormat:                    #

    CodesetComments:              4 year institutions:  students classified as taking courses primarily on- or off-

                                                 campus

                                                 2-year institutions: students classified as taking courses primarily in- or out-

                                                 of-district

                                                 Distance Learning:  Reserved for students who take majority of credit hours

                                                 through on-line courses.  Students who enroll/register in exactly 50 percent

                                                 of credit hours on-campus or in-district should be coded as ‘1’.

    CodesetExample:

        Value                       Description

                                     1  4Y: On-campus; 2Y: In-District

                                     3  4Y: Off-campus; 2Y: Out-of-District

                                     5  Distance learning (for students who take the majority of their credit hours through

                                        on-line courses)


 

    Field Name:                         LOCDOMI

    Descriptor Long:                   Geographic Origin (Domicile)

    Field Position:                       E: 56-58; R: 56-58

    Field Length:                         3

    Field Status:                          Deprecated

    Definition:                             The geographic origin of a student at the time of initial admission to the

                                                 institution as a first-time student or first-time transfer student.

    Comments:

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEPRECATED999

    CodesetFormat:                    ###

    CodesetComments:

    CodesetExample:

        Value                       Description

                                 999  Variable is deprecated please use "999"

   


 

Field Name:                             MANUALYEAR

    Descriptor Long:                   Year of the Relevant Manual used to complete EMSAS

    Field Position:                       E: 308-311; R: 244-247; C: 164-167

    Field Length:                         4

    Field Status:                          Current

    Definition:                             The publication year of the manual definitions and file layout used to

                                                 complete the EMSAS file

    Comments:                           2012

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     YEAR

    CodesetFormat:                    ####

    CodesetComments:              Four digit value for year (YYYY)

    CodesetExample:

        Value                       Description

                               YYYY  YYYY (e.g. 2010)


    Field Name:                         MHECPRO

    Descriptor Long:                   Midwest Higher Education Commission (MHEC) Student Exchange Program

    Field Position:                       E: 116; R: 119

    Field Length:                         1

    Field Status:                          Current

    Definition:                             Identifies students from other states who are attending a Missouri college

                                                 or university through the Midwest Higher Education Commission Student

                                                 Exchange Program.

    Comments:

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     MHECPRO

    CodesetFormat:                    #

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     1  Student is NOT a participant in MHEC Exchange program

                                     1  Student is NOT a participant in the Midwest Higher Education Exchange Program

                                     2  Student IS a participant in the Midwest Higher Education Exchange Program

                                     2  Student IS a participant in MHEC Exchange program

                                     0  Unknown, Institution does not have information to populate this field

                                     0  Unknown (Includes students currently in high school)

   


 

Field Name:                             MIDDLE

    Descriptor Long:                   Middle Initial

    Field Position:                       E: 272; R: 208; C: 132

    Field Length:                         1

    Field Status:                          Current

    Definition:                             Student's middle initial

    Comments:

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     STRINGNONE

    CodesetFormat:

    CodesetComments:

    CodesetExample:

        Value                       Description

                                        String variable, no codeset value information available


    Field Name:                         MOSIS

    Descriptor Long:                   MOSIS ID

    Field Position:                       E: 278-287; R: 214-223; C: 146-155

    Field Length:                         10

    Field Status:                          Optional

    Definition:                             Unique student identifier assigned to all students in Missouri public schools

                                                  by the Missouri Department of Elementary and Secondary Education (DESE).

    Comments:                           Institutions which collect this information for other purpose besides EMSAS

                                                 may report this field.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     STRINGNONE

    CodesetFormat:

    CodesetComments:

    CodesetExample:

        Value                       Description

                                        String variable, no codeset value information available

   


 

Field Name:                             NONCOLE/R

    Descriptor Long:                   Other Non-College-Level Credit Hours

    Field Position:                       E: 126-128; R: 129-131

    Field Length:                         3

    Field Status:                          Current

    Definition:                             The number of credit hours enrolled for (Fall Enrollment file), or attempted

                                                 (TERM Registration file) in non-college-level courses.  These courses may or

                                                 may not be transcripted (e.g. speed reading, certain vocational/technical,

                                                 or recreational courses). 

                                                 Developmental (RE* fields) and audited (AUDTRME/R) credit hours should

                                                 not be reported here.

    Comments:                           Some developmental education credit hours other than math, English, and

                                                 reading previously reported in NONCOLE/R may be reported in the new 2010

                                                  REOTH* field

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     CREDHOUR3

    CodesetFormat:                    ##v#

    CodesetComments:              Three digit value of actual number of hours with an implied decimal

                                                 included (##v#).

    CodesetExample:                  16.5 credit hours=165; 12 credit hours=120

        Value                       Description

                 000 to highest  Acceptable Values (include leading 0s).  Implied decimal ##v#


    Field Name:                         PGONEOP

    Descriptor Long:                   First Option Code

    Field Position:                       E: 72-75; R: 72-75; C: 58-61

    Field Length:                         4

    Field Status:                          Deprecated

    Definition:                             The numerical code assigned to an option code within the student's

                                                 declared first major program of study (PROGONE).

    Comments:                           Column(s) should be included in flat file or CSV submissions to maintain file

                                                 structure.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEPRECATED9999

    CodesetFormat:                    ####

    CodesetComments:

    CodesetExample:

        Value                       Description

                               9999  Variable is deprecated please use "9999"

    Field Name:                         PGTWOOP

    Descriptor Long:                   Second Option Code

    Field Position:                       E: 82-85; R: 82-85; C: 68-71

    Field Length:                         4

    Field Status:                          Deprecated

    Definition:                             The numerical code assigned to an option code within the student's

                                                 declared first major program of study (PROGTWO).

    Comments:                           Column(s) should be included in flat file or CSV submissions to maintain file

                                                 structure.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEPRECATED9999

    CodesetFormat:                    ####

    CodesetComments:

    CodesetExample:

        Value                       Description

                               9999  Variable is deprecated please use "9999"


    Field Name:                         PREPENGLE/R

    Descriptor Long:                   Non-developmental English credit hours not meeting General Education

    Field Position:                       E: 302-304; R: 238-240

    Field Length:                         3

    Field Status:                          Current

    Definition:                             Report the total number of credit hours enrolled for (Fall Enrollment file), or

                                                 attempted (Term Registration file) in English courses not considered

                                                 developmental but which do not meet the general education requirements

                                                 for the AA/BA/42-hour-transfer-block. 

                                                 Exclude coursework designed for:

                                                 1.            specific programs (e.g. math for health sciences, provided students are

                                                 enrolled in relevant program)

                                                 2.            non-native English speakers (e.g. English as a Second Language, TOEFL

                                                 preparation, etc.)

    Comments:                           If your institution does not include a course like “Intermediate Algebra,”

                                                 which does not meet the general education requirements for an AA/BA, in

                                                 its developmental sequence, these credits should be counted in the PREP*

                                                 field. These hours should be included in totrmhr.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     CREDHOUR3

    CodesetFormat:                    ##v#

    CodesetComments:              Three digit value of actual number of hours with an implied decimal

                                                 included (##v#).

    CodesetExample:                  16.5 credit hours=165; 12 credit hours=120

        Value                       Description

                 000 to highest  Acceptable Values (include leading 0s).  Implied decimal ##v#


    Field Name:                         PREPMATHE/R

    Descriptor Long:                   Non-developmental Math credit hours not meeting General Education

    Field Position:                       E: 299-301; R: 235-237

    Field Length:                         3

    Field Status:                          Current

    Definition:                             Report the total number of credit hours enrolled for (Fall Enrollment file), or

                                                 attempted (Term Registration file) in mathematics courses not considered

                                                 developmental but which do not meet the general education requirements

                                                 for the AA/BA/42-hour-transfer-block. 

                                                 Exclude coursework designed for:

                                                 1.            specific programs (e.g. math for health sciences, provided students are

                                                 enrolled in relevant program)

                                                 2.            non-native English speakers (e.g. English as a Second Language, TOEFL

                                                 preparation, etc.)

    Comments:                           If your institution does not include a course like “Intermediate Algebra,”

                                                 which does not meet the general education requirements for an AA/BA, in

                                                 its developmental sequence, these credits should be counted in the PREP*

                                                 field. These hours should be included in totrmhr.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     CREDHOUR3

    CodesetFormat:                    ##v#

    CodesetComments:              Three digit value of actual number of hours with an implied decimal

                                                 included (##v#).

    CodesetExample:                  16.5 credit hours=165; 12 credit hours=120

        Value                       Description

                 000 to highest  Acceptable Values (include leading 0s).  Implied decimal ##v#


    Field Name:                         PREPREADE/R

    Descriptor Long:                   Non-developmental Reading credit hours not meeting General Education

    Field Position:                       E: 305-307; R: 241-243

    Field Length:                         3

    Field Status:                          Current

    Definition:                             Report the total number of credit hours enrolled for (Fall Enrollment file), or

                                                 attempted (Term Registration file) in Reading courses not considered

                                                 developmental but which do not meet the general education requirements

                                                 for the AA/BA/42-hour-transfer-block. 

                                                 Exclude coursework designed for:

                                                 1.            specific programs (e.g. math for health sciences, provided students are

                                                 enrolled in relevant program)

                                                 2.            non-native English speakers (e.g. English as a Second Language, TOEFL

                                                 preparation, etc.)

    Comments:                           If your institution does not include a course like “Intermediate Algebra,”

                                                 which does not meet the general education requirements for an AA/BA, in

                                                 its developmental sequence, these credits should be counted in the PREP*

                                                 field. These hours should be included in totrmhr.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     CREDHOUR3

    CodesetFormat:                    ##v#

    CodesetComments:              Three digit value of actual number of hours with an implied decimal

                                                 included (##v#).

    CodesetExample:                  16.5 credit hours=165; 12 credit hours=120

        Value                       Description

                 000 to highest  Acceptable Values (include leading 0s).  Implied decimal ##v#

    Field Name:                         PROGONE

    Descriptor Long:                   First Major CIP Code

    Field Position:                       E: 66-71; R: 66-71; C: 52-57

    Field Length:                         6

    Field Status:                          Current (optional 2010)

    Definition:                             The six-digit CIP code assigned to the declared first major or program of

                                                 study in which the student is pursuing (E, R), or has completed ©, a degree

    Comments:                           Further information on 2010 Classification of Instructional Programs (CIP)

                                                 codes may be found in the Hyperlink resources

    Hyperlink Resources:             http://nces.ed.gov/ipeds/cipcode/Default.aspx?y=55

    Manual Year:                         2012

    Codeset Name:                     CIPPROG

    CodesetFormat:                    ######

    CodesetComments:

    CodesetExample:

        Value                       Description

               Valid CIP Codes  Valid CIP Codes

                            900000  Undeclared Major


    Field Name:                         PROGTWO

    Descriptor Long:                   Second Major CIP Code

    Field Position:                       E: 76-81; R: 76-81; C: 62-67

    Field Length:                         6

    Field Status:                          Current (optional 2010)

    Definition:                             The six-digit CIP code assigned to the declared second major or program of

                                                 study in which the student is pursuing (E, R), or has completed ©, a degree

    Comments:                           Further information on 2010 Classification of Instructional Programs (CIP)

                                                 codes may be found in the Hyperlink resources

    Hyperlink Resources:             http://nces.ed.gov/ipeds/cipcode/Default.aspx?y=55

    Manual Year:                         2012

    Codeset Name:                     CIPPROG

    CodesetFormat:                    ######

    CodesetComments:

    CodesetExample:

        Value                       Description

               Valid CIP Codes  Valid CIP Codes

                            900000  Undeclared Major

   


 

Field Name:                             RACE

    Descriptor Long:                   Race / Ethnicity

    Field Position:                       E: 46-47; R: 46-47; C: 46-47

    Field Length:                         2

    Field Status:                          Deprecated

    Definition:                             The race/ethnicity of the student.  Column(s) should be included in flat file

                                                 or CSV submissions to maintain file structure.

    Comments:                           This field was deprecated beginning with Fall 2010 data collection for Fall

                                                 Enrollment (2010) and in Fall 2011 for Term Registration (2010-11) and

                                                 Completions (2010-11) .  A new imputed race variable will be created

                                                 (RACEIMP) integrating the RACE and RACEA-RACEH (2010 on).  Institutions

                                                 were allowed to choose between Race and RACEA-RACEH in Fall 2008, 2009

                                                 and for Term/Completions in Fall 2010 collection cycles.  RACEA-RACEH

                                                 required for all files beginning Fall 2011. 

                                                 Further information on U.S. Department of Education revised system of

                                                 reporting race/ethnicity guidelines is available in Hyperlink Resources.

    Hyperlink Resources:             http://nces.ed.gov/ipeds/reic/resource.asp

    Manual Year:                         2012

    Codeset Name:                     RACE

    CodesetFormat:                    ##

    CodesetComments:

    CodesetExample:

        Value                       Description

                                   10  Black / African American

                                   20  American Indian / Alaska Native

                                   30  White / Caucasian

                                   40  Hispanic / Latino

                                   50  Asian/Pacific Islander

                                   60  Non-Resident Alien

                                   70  Other Race

                                   90  Unknown Race

                                   99  When Deprecated

   


 

Field Name:                             RACEA

    Descriptor Long:                   Hispanic / Latino

    Field Position:                       E: 288; R: 224; C: 156

    Field Length:                         1

    Field Status:                          Current

    Definition:                             Student identifies as Hispanic race/ethnicity

    Comments:                           This field is required.

                                                 A new imputed race variable will be created (RACEIMP) integrating the RACE

                                                 and RACEA-RACEH (2010 on).  Institutions were allowed to choose between

                                                 Race and RACEA-RACEH in Fall 2008, 2009 and for Term/Completions in Fall

                                                 2010 collection cycles.  RACEA-RACEH required for all files beginning Fall

                                                 2011. 

                                                

                                                 Further information on U.S. Department of Education revised system of

                                                 reporting race/ethnicity guidelines is available in Hyperlink Resources.

    Hyperlink Resources:             http://nces.ed.gov/ipeds/reic/resource.asp

    Manual Year:                         2012

    Codeset Name:                     RACEX

    CodesetFormat:                    C

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     Y  Yes, student identifies with this race/ethnicity

                                    N  No, student does not identify with this race/ethnicity


    Field Name:                         RACEB

    Descriptor Long:                   Non-Resident Alien

    Field Position:                       E: 289; R: 225; C: 157

    Field Length:                         1

    Field Status:                          Current

    Definition:                             Student identifies as a Non-resident Alien race/ethnicity

    Comments:                           This field is required.

                                                 A new imputed race variable will be created (RACEIMP) integrating the RACE

                                                 and RACEA-RACEH (2010 on).  Institutions were allowed to choose between

                                                 Race and RACEA-RACEH in Fall 2008, 2009 and for Term/Completions in Fall

                                                 2010 collection cycles.  RACEA-RACEH required for all files beginning Fall

                                                 2011. 

                                                

                                                 Further information on U.S. Department of Education revised system of

                                                 reporting race/ethnicity guidelines is available in Hyperlink Resources.

    Hyperlink Resources:             http://nces.ed.gov/ipeds/reic/resource.asp

    Manual Year:                         2012

    Codeset Name:                     RACEX

    CodesetFormat:                    C

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     Y  Yes, student identifies with this race/ethnicity

                                    N  No, student does not identify with this race/ethnicity


    Field Name:                         RACEC

    Descriptor Long:                   American Indian / Alaska Native

    Field Position:                       E: 290; R: 226; C: 158

    Field Length:                         1

    Field Status:                          Current

    Definition:                             Student identifies as  American Indian or Alaska Native race/ethnicity

    Comments:                           This field is required.

                                                 A new imputed race variable will be created (RACEIMP) integrating the RACE

                                                 and RACEA-RACEH (2010 on).  Institutions were allowed to choose between

                                                 Race and RACEA-RACEH in Fall 2008, 2009 and for Term/Completions in Fall

                                                 2010 collection cycles.  RACEA-RACEH required for all files beginning Fall

                                                 2011. 

                                                 This field is required.

                                                 A new imputed race variable will be created (RACEIMP) integrating the RACE

                                                 and RACEA-RACEH (2010 on).  Institutions were allowed to choose between

                                                 Race and RACEA-RACEH in Fall 2008, 2009 and for Term/Completions in Fall

                                                 2010 collection cycles.  RACEA-RACEH required for all files beginning Fall

                                                 2011. 

                                                

                                                 Further information on U.S. Department of Education revised system of

                                                 reporting race/ethnicity guidelines is available in Hyperlink Resources.

                                                 Further information on U.S. Department of Education revised system of

                                                 reporting race/ethnicity guidelines is available in Hyperlink Resources.

    Hyperlink Resources:             http://nces.ed.gov/ipeds/reic/resource.asp

    Manual Year:                         2012

    Codeset Name:                     RACEX

    CodesetFormat:                    C

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     Y  Yes, student identifies with this race/ethnicity

                                    N  No, student does not identify with this race/ethnicity


    Field Name:                         RACED

    Descriptor Long:                   Asian

    Field Position:                       E: 291; R: 227; C: 159

    Field Length:                         1

    Field Status:                          Current

    Definition:                             Student identifies as Asian race/ethnicity

    Comments:                           This field is required.

    Hyperlink Resources:             http://nces.ed.gov/ipeds/reic/resource.asp

    Manual Year:                         2012

    Codeset Name:                     RACEX

    CodesetFormat:                    C

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     Y  Yes, student identifies with this race/ethnicity

                                    N  No, student does not identify with this race/ethnicity

   


 

Field Name:                             RACEE

    Descriptor Long:                   Black / African American

    Field Position:                       E: 295; R: 228; C: 160

    Field Length:                         1

    Field Status:                          Current

    Definition:                             Student identifies as Black or African American race/ethnicity

    Comments:                           This field is required.

                                                

                                                 A new imputed race variable will be created (RACEIMP) integrating the RACE

                                                 and RACEA-RACEH (2010 on).  Institutions were allowed to choose between

                                                 Race and RACEA-RACEH in Fall 2008, 2009 and for Term/Completions in Fall

                                                 2010 collection cycles.  RACEA-RACEH required for all files beginning Fall

                                                 2011. 

                                                

                                                 Further information on U.S. Department of Education revised system of

                                                 reporting race/ethnicity guidelines is available in Hyperlink Resources.

    Hyperlink Resources:             http://nces.ed.gov/ipeds/reic/resource.asp

    Manual Year:                         2012

    Codeset Name:                     RACEX

    CodesetFormat:                    C

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     Y  Yes, student identifies with this race/ethnicity

                                    N  No, student does not identify with this race/ethnicity


    Field Name:                         RACEF

    Descriptor Long:                   Native Hawaiian / Other Pacific Islander

    Field Position:                       E: 293; R: 229; C: 161

    Field Length:                         1

    Field Status:                          Current

    Definition:                             Student identifies as Native Hawaiian or other Pacific Islander

    Comments:                           This field is required.

    Hyperlink Resources:             http://nces.ed.gov/ipeds/reic/resource.asp

    Manual Year:                         2012

    Codeset Name:                     RACEX

    CodesetFormat:                    C

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     Y  Yes, student identifies with this race/ethnicity

                                    N  No, student does not identify with this race/ethnicity

   


 

Field Name:                             RACEG

    Descriptor Long:                   White / Caucasian

    Field Position:                       E: 294; R: 230; C: 162

    Field Length:                         1

    Field Status:                          Current

    Definition:                             Student identifies as White or Caucasian race/ethnicity

    Comments:                           This field is required.

                                                

                                                 A new imputed race variable will be created (RACEIMP) integrating the RACE

                                                 and RACEA-RACEH (2010 on).  Institutions were allowed to choose between

                                                 Race and RACEA-RACEH in Fall 2008, 2009 and for Term/Completions in Fall

                                                 2010 collection cycles.  RACEA-RACEH required for all files beginning Fall

                                                 2011. 

                                                

                                                 Further information on U.S. Department of Education revised system of

                                                 reporting race/ethnicity guidelines is available in Hyperlink Resources.

    Hyperlink Resources:             http://nces.ed.gov/ipeds/reic/resource.asp

    Manual Year:                         2012

    Codeset Name:                     RACEX

    CodesetFormat:                    C

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     Y  Yes, student identifies with this race/ethnicity

                                    N  No, student does not identify with this race/ethnicity


    Field Name:                         RACEH

    Descriptor Long:                   Other / Unknown

    Field Position:                       E: 295; R: 231; C: 163

    Field Length:                         1

    Field Status:                          Current

    Definition:                             Student identifies as Other race/ethnicity

    Comments:                           This field is required.

                                                

                                                 A new imputed race variable will be created (RACEIMP) integrating the RACE

                                                 and RACEA-RACEH (2010 on).  Institutions were allowed to choose between

                                                 Race and RACEA-RACEH in Fall 2008, 2009 and for Term/Completions in Fall

                                                 2010 collection cycles.  RACEA-RACEH required for all files beginning Fall

                                                 2011. 

                                                

                                                 Further information on U.S. Department of Education revised system of

                                                 reporting race/ethnicity guidelines is available in Hyperlink Resources.

    Hyperlink Resources:             http://nces.ed.gov/ipeds/reic/resource.asp

    Manual Year:                         2012

    Codeset Name:                     RACEX

    CodesetFormat:                    C

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     Y  Yes, student identifies with this race/ethnicity

                                    N  No, student does not identify with this race/ethnicity

   


 

Field Name:                             REASOVR

    Descriptor Long:                   Reason for FT / PT Override

    Field Position:                       E: 91; R: 91

    Field Length:                         1

    Field Status:                          Deprecated

    Definition:

    Comments:                           Column(s) should be included in flat file or CSV submissions to maintain file

                                                 structure.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEPRECATED9

    CodesetFormat:                    #

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     9  Variable is deprecated please use "9"


    Field Name:                         REENGLE/R

    Descriptor Long:                   Remedial English Credit Hours

    Field Position:                       E: 120-122; R: 123-125

    Field Length:                         3

    Field Status:                          Current

    Definition:                             Number of remedial/developmental English credit hours a student is

                                                 enrolled (E) or attempted (C) during the term being reported

    Comments:                           ESL coursework should not be included. These hours should be included in

                                                 totrmhr.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     CREDHOUR3

    CodesetFormat:                    ##v#

    CodesetComments:              Three digit value of actual number of hours with an implied decimal

                                                 included (##v#).

    CodesetExample:                  16.5 credit hours=165; 12 credit hours=120

        Value                       Description

                 000 to highest  Acceptable Values (include leading 0s).  Implied decimal ##v#


 

    Field Name:                         REMATHE/R

    Descriptor Long:                   Remedial Math Credit Hours

    Field Position:                       E: 117-119; R: 120-122

    Field Length:                         3

    Field Status:                          Current

    Definition:                             Number of remedial/developmental Math credit hours a student is enrolled

                                                  (E) or attempted (C) during the term being reported

    Comments:                           ESL coursework should not be included. These hours should be included in

                                                 totrmhr.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     CREDHOUR3

    CodesetFormat:                    ##v#

    CodesetComments:              Three digit value of actual number of hours with an implied decimal

                                                 included (##v#).

    CodesetExample:                  16.5 credit hours=165; 12 credit hours=120

        Value                       Description

                 000 to highest  Acceptable Values (include leading 0s).  Implied decimal ##v#


    Field Name:                         REOTHRE/R

    Descriptor Long:                   Remedial credit hours in disciplines other than math, English, or reading

    Field Position:                       E:  296-298; R: 232-234

    Field Length:                         3

    Field Status:                          Current

    Definition:                             Report the total number of credits enrolled for (Fall Enrollment File), or

                                                 attempted (Term Registration file) in developmental courses not included in

                                                  REMATHE/R, REENGLE/R, or REREADE/R

    Comments:                           ESL coursework should not be included. These hours should be included in

                                                 totrmhr.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     CREDHOUR3

    CodesetFormat:                    ##v#

    CodesetComments:              Three digit value of actual number of hours with an implied decimal

                                                 included (##v#).

    CodesetExample:                  16.5 credit hours=165; 12 credit hours=120

        Value                       Description

                 000 to highest  Acceptable Values (include leading 0s).  Implied decimal ##v#


 

    Field Name:                         REREADE/R

    Descriptor Long:                   Remedial Reading Credit Hours

    Field Position:                       E: 123-125; R: 126-128

    Field Length:                         3

    Field Status:                          Current

    Definition:                             Number of remedial/developmental Reading credit hours a student is

                                                 enrolled (E) or attempted © during the term being reported

    Comments:                           ESL coursework should not be included. These hours should be included in

                                                 totrmhr.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     CREDHOUR3

    CodesetFormat:                    ##v#

    CodesetComments:              Three digit value of actual number of hours with an implied decimal

                                                 included (##v#).

    CodesetExample:                  16.5 credit hours=165; 12 credit hours=120

        Value                       Description

                 000 to highest  Acceptable Values (include leading 0s).  Implied decimal ##v#


    Field Name:                         SATCR

    Descriptor Long:                   SAT Critical Reading (Verbal) Score

    Field Position:                       E: 178-180

    Field Length:                         3

    Field Status:                          Current

    Definition:                             The score an entering student received on the verbal portion of the

                                                 Scholastic Aptitude Test (SAT) submitted for admissions consideration.

    Comments:                           SAT subscale scores should be reported from the same test administration. 

                                                 Further ACT/SAT concordance information available in the Hyperlink

                                                 Resources.

    Hyperlink Resources:             http://www.act.org/aap/concordance/

    Manual Year:                         2012

    Codeset Name:                     SAT

    CodesetFormat:                    ###

    CodesetComments:

    CodesetExample:

        Value                       Description

                       000 to 800  Acceptable Values

                                 999  Unknown, or Not Applicable

   


 

Field Name:                             SATMAT

    Descriptor Long:                   SAT Math Score

    Field Position:                       E: 181-183

    Field Length:                         3

    Field Status:                          Current

    Definition:                             The score an entering student received on the mathematics portion of the

                                                 Scholastic Aptitude Test (SAT) submitted for admissions consideration.

    Comments:                           SAT subscale scores should be reported from the same test administration. 

                                                 Further ACT/SAT concordance information available in the Hyperlink

                                                 Resources.

    Hyperlink Resources:             http://www.act.org/aap/concordance/

    Manual Year:                         2012

    Codeset Name:                     SAT

    CodesetFormat:                    ###

    CodesetComments:

    CodesetExample:

        Value                       Description

                       000 to 800  Acceptable Values

                                 999  Unknown, or Not Applicable


    Field Name:                         SOCSEC1

    Descriptor Long:                   SSN or Student ID

    Field Position:                       E: 15-23; R: 15-23; C: 15-23

    Field Length:                         9

    Field Status:                          Current

    Definition:                             A student's social security number or student ID most recently provided to

                                                 the institution.

    Comments:                           If the student has not provided the institution with a social security

                                                 number, or does not have a social security number (e.g., a nonresident

                                                 alien), record an institutionally assigned student identification number in

                                                 this field as well as in the CAMPUSID field. The Primary SSN or Student ID

                                                 Status (SSTAT1) field should be set to '2'.

                                                

                                                 If an incorrect social security number is originally reported and later the

                                                 institution receives the student's true social security number, the incorrect

                                                 social security number, originally reported as SOCSEC1 should be moved to

                                                 the Second Most Recent Social Security Number (SOCSEC2) field and the true

                                                 or correct social security number should be reported in the Most Recent

                                                 Social Security Number (SOCSEC1) field on all subsequent records.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     STRINGNONE

    CodesetFormat:

    CodesetComments:

    CodesetExample:

        Value                       Description

                                        String variable, no codeset value information available


    Field Name:                         SOCSEC2

    Descriptor Long:                   SSN or Student ID

    Field Position:                       E: 25-33; R: 25-33; C: 25-33

    Field Length:                         9

    Field Status:                          Current

    Definition:                             A student's previously provided social security number or student ID.

    Comments:                           Complete this field if the student's social security number has been

                                                 changed during the student's enrollment at the institution submitting the

                                                 report (e.g., the original social security number reported in the SOCSEC1

                                                 field was assigned by the institution or was incorrect).

                                                

                                                 If the institution has only used one unique student identifier for the student

                                                 in the files submitted to the CBHE, then this field should be zero filled.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     STRINGNONE

    CodesetFormat:

    CodesetComments:

    CodesetExample:

        Value                       Description

                                        String variable, no codeset value information available

    Field Name:                         SPORT

    Descriptor Long:                   Sport

    Field Position:                       E: 206-207; R: 146-147

    Field Length:                         2

    Field Status:                          Deprecated

    Definition:

    Comments:                           Column(s) should be included in flat file or CSV submissions to maintain file

                                                 structure.

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     DEPRECATED99

    CodesetFormat:                    ##

    CodesetComments:

    CodesetExample:

        Value                       Description

                                   99  Variable is deprecated please use "99"


    Field Name:                         SSTAT1

    Descriptor Long:                   SSN or Student ID Status

    Field Position:                       E: 24; R: 24; C: 24

    Field Length:                         1

    Field Status:                          Current

    Definition:                             Indicates whether the Most Recent Social Security Number (SOCSEC1) is

                                                 assigned by the institution or is an actual social security number.

    Comments:

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     SSTAT1

    CodesetFormat:                    #

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     1  Value is NOT assigned by the institution and is believed by the institution to be the

                                        student's actual social security number.

                                     2  Value IS assigned by the institution.

   


 

Field Name:                             SSTAT2

    Descriptor Long:                   SSN or Student ID Status

    Field Position:                       E: 34; R: 34; C: 34

    Field Length:                         1

    Field Status:                          Current

    Definition:                             Indicates whether the Second Most Recent Social Security Number

                                                 (SOCSEC2) was a number originally assigned by the institution or was a

                                                 social security number originally reported in error or incorrectly.

    Comments:

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     SSTAT2

    CodesetFormat:                    #

    CodesetComments:

    CodesetExample:

        Value                       Description

                                     1  The Second Most Recent Social Security Number (SOCSEC2) is zero-filled.  No other

                                        SOCSEC1 previously supplied

                                     2  The Second Most Recent Social Security Number (SOCSEC2) is a number previously

                                        used as the Most Recent Social Security Number (SOCSEC1).


    Field Name:                         STUSTAT

    Descriptor Long:                   Enrollment Status

    Field Position:                       E: 61; R: 61

    Field Length:                         1

    Field Status:                          Current

    Definition:                             The enrollment status of a student with respect to the student level for the

                                                 period reported.

    Comments:

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     STUSTAT

    CodesetFormat:                    #

    CodesetComments:              First-time students include those undergraduates who have never attended

                                                  any college or those who enrolled for the first time in a graduate program.

                                                 Students who entered college or enrolled in a graduate program for the first

                                                 time in the prior summer term may be re-coded as first-time students in the

                                                 fall term. Also included as first-time students are those who entered with

                                                 advanced standing (college credits earned before graduation from high

                                                 school.)

                                                

                                                 Continuing students are continuing their studies at the reporting

                                                 institution. Those who were classified as first-time students in the fall, for

                                                 example, are to be classified as continuing students in the following spring

                                                 semester. Students coded as transfers or readmitted in the previous

                                                 semester would also be coded as continuing students for the subsequent

                                                 registration period.

                                                

                                                 Transfer students are those undergraduates or graduates who were

                                                 enrolled in a different college or university during a prior semester or

                                                 academic term and the term being reported is the first registration of the

                                                 student at the reporting institution. The first time a student enrolls as a

                                                 transfer student, the student's enrollment status should be coded '2' for

                                                 transfer student. In subsequent semesters, the student's enrollment status

                                                  should be coded '3' for continuing student.

                                                

                                                 A readmitted student is a student who either dropped out or stopped out of

    CodesetExample:

        Value                       Description

                                     1  First-time student

                                     2  Transfer student (First semester at the institution only)

                                     3  Continuing student

                                     4  Readmitted student

                                     0  Unknown (Includes students currently in high school)


    Field Name:                         SUFFIX

    Descriptor Long:                   Suffix

    Field Position:                       E: 273-277; R: 209-213; C: 133-137

    Field Length:                         5

    Field Status:                          Current

    Definition:                             Student's suffix if applicable

    Comments:                           May include punctuation (e.g. period)

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     STRINGNONE

    CodesetFormat:

    CodesetComments:

    CodesetExample:

        Value                       Description

                                        String variable, no codeset value information available

   


 

Field Name:                             TOTRMHRE/R

    Descriptor Long:                   Total Term Enrolled/Earned Degree Credit Hours

    Field Position:                       E: 87-89; R: 87-89

    Field Length:                         3

    Field Status:                          Current

    Definition:                             The total number of hours for credit by the student as of the institution's

                                                 reporting census date for the reported academic term or semester (Fall

                                                 Enrollment file) or earned by the student by the end of the term being

                                                 reported (Term Registration file).

    Comments:                           Essentially, all credit hours, including those counted in RE*, PREP* and

                                                 NONCOL*, should be reported in TOTRMHRE/R.  The only exclusion is audited

                                                 credit hours reported in AUDTRME/R

    Hyperlink Resources:

    Manual Year:                         2012

    Codeset Name:                     CREDHOUR3

    CodesetFormat:                    ##v#

    CodesetComments:              Three digit value of actual number of hours with an implied decimal

                                                 included (##v#).

    CodesetExample:                  16.5 credit hours=165; 12 credit hours=120

        Value                       Description

                 000 to highest  Acceptable Values (include leading 0s).  Implied decimal ##v#


    Field Name:                         TOTRMQPT

    Descriptor Long:                   Total Term Quality Points

    Field Position:                       R: 133-136

    Field Length:                         4

    Field Status:                          Current

    Definition:                             The total number of quality, or honor, points (based on a letter grade of a

                                                 being equal to 4) a student is awarded for the grades received from the